Executive Assistant

Manage professional and personal scheduling for MD and other higher HODs, including agendas, email, phone calls, client management, and other company logistics Coordinate scheduling and calendar management, as well as content and flow of information to senior executives Manage travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Act as the point of contact among executives, employees, and clients, and constantly follow up and prepare reports according to the follow-up Track daily expenses and prepare weekly, monthly, or quarterly reports Act as an office executive by keeping up with office supply inventory Take minutes during meetings Required skills and qualifications Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees #J-18808-Ljbffr