Logistics Coordinator

Job Details Title: Accommodation and Logistics Coordinator – Superintendent Department: Unit: Facilities Management Location: Khalifa Park Job Purpose The Accommodation and Logistics Coordinator is a critical operational role responsible for organizing, coordinating, and supporting the housing, transportation, and movement of staff, guests, labor, or assets.This role ensures the efficient and timely provision of accommodation and logistical support across FM projects.This hybrid role is designed to manage the logistics of personnel housing, transport arrangements, and asset/fleet movement to ensure smooth operations across various projects, events, and facilities.Roles, Responsibilities, Duties Accommodation Coordination Plan accommodation and transport in sync with visa quota and manpower deployment schedules.Integrate accommodation and logistics tracking with CAFM/HRMS platforms.Monitor vendor SLAs and performance for housing and transport services.Ensure regulatory compliance with labor accommodation standards and documentation.Support cost optimization through rate negotiations and contract renewals.Conduct regular HSE inspections at accommodation sites and transport fleet hubs.Provide grievance support and welfare oversight for housed staff.Coordinate logistics for special events, VIP and MOHRE visits, and project mobilizations.Arrange and allocate temporary and long-term accommodation for staff, contractors, visitors, or guests.Maintain accurate records of occupancy, vacancies, lease agreements, and maintenance requests.Liaise with HR and project teams for onboarding-related accommodation.Logistics & Transport Manage the fleet and organize transport for personnel, equipment, and project materials.Coordinate bus routes, drivers, fleet maintenance, and scheduling.Support logistics for special events, project mobilizations, or handovers.Track movement plans and delivery timelines for assets/supplies.Vendor & Stakeholder Coordination Coordinate with accommodation vendors, hotel partners, travel agencies, and vehicle rental companies.Ensure service-level agreements are upheld.Liaise with internal departments such as HR, Admin, Projects, Operations, and Events.Compliance & Documentation Maintain up-to-date records of stay permits, accommodation contracts, transport logs, and incident reports.Ensure compliance with UAE labor accommodation and health & safety regulations from authorities such as the Abu Dhabi Municipality and MOHRE.Qualifications Bachelor's degree in Business Administration, Logistics, Hospitality, or Facility Management.Basic HSE or logistics training preferred; UAE driving license is an advantage.Proficient in MS Excel, ERP systems, and basic fleet/logistics software.Excellent interpersonal and communication skills; fluency in English is mandatory. Bilingual candidates preferred.Experience and Competencies Experience5–10 years of experience in Facilities Management in a similar role handling large teams of FM operatives in camps and accommodations.Proven expertise in team leadership and logistics coordination.Strong understanding of UAE regulatory requirements, HSE, sustainability practices, and compliance standards in FM.Experience coordinating with internal units and external vendors.Hands-on experience in onboarding large teams in camp environments.Strong time management skills.Knowledge of accommodation and transport standards in UAE.Competencies Strong communication and collaboration skills.Team player.Strategic mindset.Detail-oriented.#J-18808-Ljbffr