Administrative Assistant

Join to apply for the Administrative Assistant role at THEON INTERNATIONALJoin to apply for the Administrative Assistant role at THEON INTERNATIONALJob Description Job DescriptionΤHEON GROUP of companies develops and manufactures cutting-edge night vision and thermal Imaging systems for Military and Security applications with a global footprint. THEON GROUP started its operations in 1997 from Greece and today occupies a leading role in the sector thanks to its international presence through subsidiaries and production facilities in Greece, Cyprus, Germany, the Baltics, the United States, the Gulf States, Switzerland, Denmark, Belgium, Singapore and South Korea. THEON GROUP has more than 200,000 systems in service with Armed and Special Forces in 71 countries around the world, 26 of which are NATO countries. THEON INTERNATIONAL PLC, the group's parent company, has been listed in the EURONEXT stock market, allowing THEON GROUP to accelerate its growth and further future business development. www.theon.com Role Summary Theon Sensors is seeking a highly organized and dependable Administrative Assistant to support our Abu Dhabi operations. This role is critical in ensuring the smooth and efficient running of the office by managing administrative tasks, coordinating daily activities, and acting as a key point of contact for internal and external stakeholders. The ideal candidate will bring professionalism, discretion, and a proactive mindset to help facilitate the success of our expanding team in the region.Responsibilities Monitor cash flow and record daily expenses.Reconcile accounts payable and receivable.Prepare and upload monthly expense reports with relevant documents.Review documents for accuracy of financial records.Prepare the necessary documentation for renewals or applications related to licenses, certificates, etc.Assist senior accountant by providing necessary documentation and support during audits.Address issues and queries related to UAE corporate bank accounts.Prepare bank-related requests and compliance requirements.Answer calls, respond to emails, schedule appointments, and organize files.Handle maintenance, mailing, shipping, and purchasing requests.Procure consumables and materials required for local production as needed and maintain expense records.Support with sourcing of consumables.Monitor office supplies and place orders as needed.Arrange and manage business trips, including flights, hotels, and transportation.Provide support and assistance to other team members as needed.Qualifications Proven experience as an Administrative Assistant, Financial Assistant, or similar role.Bachelor's degree in Finance, Accounting, Business Administration, or a related field is preferred.Proficiency in MS Office, particularly Excel, and familiarity with One Drive.Familiarity with local regulations and administrative procedures in Abu Dhabi is a plus.Strong knowledge of office procedures and basic accounting principles.Excellent organizational abilities.Ability to multitask effectively.Strong attention to detail and accuracy.Good communication and interpersonal skills.Ability to handle sensitive information with confidentiality.English mandatory, Arabic desired.Job Details Role Level: Associate Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: http: //www.theon.com Job Function: Administrative Support Company Industry/Sector: Defense and Space Manufacturing What We Offer About The Company THEON INTERNATIONAL is a highly flexible, medium-sized, European group of companies specializing in the development and manufacture of Electro-Optic Night Vision Systems and Thermal Imaging devices for Defense and Security applications. THEON INTERNATIONAL is an Original Equipment Manufacturer (OEM) and consequently owns and controls every aspect of its product technology, including optics, mechanical and electronic assemblies. Excelling in designing and manufacturing cutting-edge devices across both man-portable and platform-based systems, its solutions allow the visualization of images in low light or obscure conditions and meet the standards of the most demanding armed forces.Established in 1997, the GROUP has since emerged as one of the key players in the industry, boasting a global presence. THEON INTERNATIONAL is headquartered in Cyprus and maintains state-of-the-art production facilities in Greece. The GROUP has subsidiaries and offices in Kempen (Germany), Arlington (USA), Abu Dhabi & Dubai (UAE), Zug (Switzerland), Copenhagen (Denmark) and Singapore. It also operates in Riyadh (Saudi Arabia) and has co-production facilities in Wetzlar (Germany) and Plymouth (USA).With an experienced workforce of more than 300 highly skilled employees, advanced engineering and manufacturing capabilities, the GROUP succeeds in creating high-quality mission-critical products. The extensive network of companies, offices, and facilities enabled THEON INTERNATIONAL to deploy over 150,000 systems in service with Armed Forces & Law Enforcement Agencies across 68 countries - several of them NATO members.The recent listing on the Euronext Amsterdam market allows THEON to accelerate its growth and future business development further.Report Similar Jobs Officer Contracts AL TAIFAdministrative Assistant Miral Experiences Associate Employee Relations EDGESenior Specialist - Supply Chain Finance And Analytics EDGESenior Engineer Store Interface Unit HALCONCommunications Senior Manager MENARaytheon Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. 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