Chief Administrative Coordinator

Job Description The role of Document Controller involves coordinating the flow of technical documents between projects and proposal operations, engineering disciplines, and other related support groups internally and externally. This position requires strong organizational skills, attention to detail, and effective communication abilities.Key Responsibilities: Establishing and maintaining a library of reference documents.Correlating information relating to projects and proposal records.Type, copy, distribute and file the project correspondence and meeting minutes.Assist in the preparation of the minutes of meetings with the project managers and directors.Assists in preparing a mock-up for operations manuals and/or job data books.Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.Prepares transmittals for engineering documents and requisitions.Establishes and maintains files and computerized indexes for active engineering documents.Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.Required Skills and Qualifications This role requires strong proficiency in Microsoft Office suite of software products, specifically Excel, Word, etc. Additionally, experience with large-scale Document Control management software (ACONEX/ Prolog) is essential.Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.Effective oral and written communication skills.Familiarity with MS Word, MS Powerpoint and Excel.Benefits AECOM offers comprehensive benefits to meet the diverse needs of its employees. These may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned.