Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer Get AI-powered advice on this job and more exclusive features. Position Overview : We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate must be a fluent Arabic speaker, capable of handling sensitive and confidential information with discretion and professionalism. Key Responsibilities : Provide comprehensive secretarial and administrative support to the CEO and support day-to-day office requirements including, but not limited to, undertaking basic research, preparing documents and communications, coordinating meetings, and organizing meeting logistics and managing the schedule. Manage and maintain the CEO’s calendar, ensuring scheduling efficiency and prioritization of key meetings. Coordinate meetings, events, and conference calls, including preparing agendas and materials. Handle correspondence on behalf of the CEO, including email management, document preparation, and communication follow-ups. Ensure the CEO is well-prepared for meetings by providing briefing materials and background information. Organize travel arrangements, including flights, accommodations, and itineraries, ensuring all travel logistics are handled smoothly. Act as the primary point of contact between the CEO and internal / external stakeholders. Screen and prioritize incoming inquiries, ensuring that urgent matters are addressed promptly. Facilitate effective communication between the CEO’s office and various departments. Draft and review documents, memos, reports, and presentations for accuracy and clarity before submission Assist with the coordination of key administrative projects, tracking milestones and ensuring deadlines are met. Support the CEO in preparing materials for board meetings, presentations, and executive reports. Monitor action items and follow up on the completion of tasks assigned by the CEO. Handle sensitive information with the utmost discretion, ensuring confidentiality is always maintained. Manage confidential documents, records, and files with a high level of organization and security. Ensure that administrative processes are streamlined and effective to maximize efficiency. Provide research support on various projects, helping the CEO with background information and analysis. Assist with special initiatives as directed by the CEO, including cross-functional efforts within the organization Support duties from other departments when required. Position Requirements : Bachelor’s degree in business administration or a related field; Master’s degree is a plus. Minimum 3 years of experience in a similar executive support role. Fluency in Arabic and English (written and spoken) is mandatory. Strong organizational and time management skills. Excellent communication, interpersonal, and multitasking abilities. High level of discretion, integrity, and confidentiality. Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook). Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Chemical Manufacturing Referrals increase your chances of interviewing at Sherwood Middle East by 2x Office Manager to CEO (relocation to KSA) Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 9 hours ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 4 days ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 11 months ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 11 months ago Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr #J-18808-Ljbffr