Admin Assistant

Continue with Google Continue with Google Serve as the initial point of contact for internal and external visitors to the RDI Council; verify and admit only those with valid and approved reasons. Welcome, guide, and brief visitors and delegates; arrange safety orientations and issue security passes. Manage calendars and schedules for the RDI Council, Expert Advisory Committee, and Secretary General to ensure effective time management and avoid conflicts. Make travel, accommodation, visa arrangements, and transportation bookings for managers and guests; coordinate access permits as needed. Screen incoming mail and telephone calls; respond to inquiries professionally and promptly. Maintain an organized and confidential filing and record-keeping system to ensure accuracy, accessibility, and data integrity. Prepare written communications such as reports, memos, letters, presentations, graphs, and statistical documents in both Arabic and English. Ensure a professional and efficient office environment is maintained at all times. Uphold strict confidentiality and exercise discretion in handling sensitive information. Operate and oversee basic office equipment; coordinate installation, maintenance, and repairs when needed. Organize and facilitate meetings, conferences, and special events; coordinate logistics such as venues, agendas, attendance, and materials. Take, prepare, file, and distribute minutes of meetings; follow up on action items and resolutions. Provide administrative and presentation support to the Program Director and team members as required.Job Description: Serve as the initial point of contact for internal and external visitors to the RDI Council; verify and admit only those with valid and approved reasons. Welcome, guide, and brief visitors and delegates; arrange safety orientations and issue security passes. Manage calendars and schedules for the RDI Council, Expert Advisory Committee, and Secretary General to ensure effective time management and avoid conflicts. Make travel, accommodation, visa arrangements, and transportation bookings for managers and guests; coordinate access permits as needed. Screen incoming mail and telephone calls; respond to inquiries professionally and promptly. Maintain an organized and confidential filing and record-keeping system to ensure accuracy, accessibility, and data integrity. Prepare written communications such as reports, memos, letters, presentations, graphs, and statistical documents in both Arabic and English. Ensure a professional and efficient office environment is maintained at all times. Uphold strict confidentiality and exercise discretion in handling sensitive information. Operate and oversee basic office equipment; coordinate installation, maintenance, and repairs when needed. Organize and facilitate meetings, conferences, and special events; coordinate logistics such as venues, agendas, attendance, and materials. Take, prepare, file, and distribute minutes of meetings; follow up on action items and resolutions. Provide administrative and presentation support to the Program Director and team members as required.Qualification: B.A. in business administration or related field. Up to 5 years of experience in a similar role. Continue with Google Continue with Google Continue with Google Continue with Google#J-18808-Ljbffr