Museum Administrative Coordinator

**Department**: NUQ Exhibition Space **Salary/Grade**: NEX/12 The Media Majlis Museum Administrative Coordinator at Northwestern University in Qatar is integral to the museum’s operations, adeptly handling a variety of administrative duties and supporting the museum’s executive team. This role demands a specialized combination of administrative acumen, financial expertise, familiarity with museum functions, and a deep appreciation for the arts and cultural heritage. - Provide administrative support to the museum director, curators, and other staff as needed. - Manage schedules, appointments, and travel arrangements for museum staff - Manage travel arrangements and reimbursement forms for museum visitors while working closely with Human Resources. - Maintain filing systems and databases related to museum operations. - Assist in financial record-keeping and budget management for the museum. - Process invoices, expense reports, purchase orders and contracts while working closely with Business and Finance and the Office of the Dean. - Assist in budget preparation and monitoring, ensuring adherence to financial guidelines. - Assist in the recruitment process for museum staff, including posting job openings and scheduling interviews. - Support museum staff with events, including exhibitions, gallery openings, lectures, and workshops. - Oversee and give guided tours with schools and adult visits, as needed. - Maintaining the inventory of museum merchandise and assisting in distribution. **Minimum Qualifications & Competencies** - A high school diploma or equivalent required - 5 Years of administration support or other relevant experience - Excellent organizational and time management skills. - Strong communication and interpersonal abilities. - Proficiency in Microsoft Office Suite and other relevant software. - Attention to detail and accuracy. - Ability to work effectively in a fast-paced environment. - Professionalism and discretion in handling sensitive information. - Flexibility and adaptability to changing priorities. - Ability to work independently as well as part of a team. **Preferred Qualifications & Competencies** - Bachelor’s degree in arts administration, museum studies, business administration, or a related field preferred. - Proven experience in an administrative role, preferably in a museum or cultural institution. - Familiarity with museum operations, including financial management and event coordination. - Knowledge of basic accounting principles is a plus. - Passion for arts, culture, and museums. - Enthusiasm for promoting the mission and values of the museum. Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage. - The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._