Executive Assistant

business Maguire & Co
location_on Dubai
work full-time
3 weeks ago

Description

Job Title: Executive / Team Assistant Location: Al Barari, Dubai Start Date: September 30th, 2025 Salary: AED 5,500 per month Benefits: * Annual flight package * Cigna Premium Network Health Insurance * Annual performance bonus * Referral scheme About Us We are a dynamic and fast-growing property services business based in Dubai, offering services across property development, maintenance, and advisory. Our portfolio includes a range of high-quality residential and commercial projects, with a commitment to professionalism, efficiency, and excellence in service delivery. Role Summary We are seeking a highly organized and proactive Executive / Team Assistant to provide support to our leadership and operational teams. This role blends executive support with coordination across departments, vendors, and clients - making it ideal for someone with strong communication, multitasking, and problem-solving skills. Key Responsibilities Executive & Team Support * Manage and prioritize calendars, meetings, and schedules for senior leadership * Coordinate with internal personal assistants and external stakeholders * Take meeting minutes, track action items, and ensure timely follow-ups * Draft and prepare professional correspondence, presentations, and reports * Support with ad hoc requests including client pitches and documentation CRM & Workflow Management * Maintain accurate project and client records in Salesforce and/or Monday.com * Monitor task workflows, project milestones, and team assignments * Raise internal and external support tickets and ensure resolution within SLAs Facilities & Client Coordination * Liaise with the facilities team to ensure timely resolution of client service tickets * Track open/closed tickets, escalate where necessary, and maintain service logs * Provide regular updates to clients on progress and issue resolution timelines Finance & Administration * Consolidate monthly expenses, receivables, and payables for reporting * Raise and process supplier/vendor invoices and coordinate payment schedules * Ensure proper documentation for all financial submissions to the accounts team Vendor & Supplier Management * Liaise with suppliers, service providers, and contractors on behalf of the team * Manage quotations, timelines, and quality control on deliverables * Maintain a vendor database and ensure service compliance Regulatory & Compliance Support * Assist in managing corporate documentation and renewals with: * DED / DET (Dubai Department of Economy and Tourism) * Dubai Land Department (DLD) * Real Estate Regulatory Authority (RERA) * Stay informed of relevant regulatory deadlines and requirements Qualifications & Skills * Minimum 2 years of experience in an executive or team assistant role * CRM experience with Salesforce and/or Monday.com * Strong understanding of financial administration including invoicing and reporting * Proficient in Microsoft Office (Excel, Word, Power Point, Outlook) * Excellent written and verbal English communication skills * Good knowledge of Dubai corporate and real estate regulations, including license, visa, emirates id renewal and issuance processes * Experience coordinating with facilities, suppliers, and service teams Key Attributes * Organized, dependable, and proactive * Able to handle multiple priorities efficiently * Strong interpersonal skills with a professional attitude * Detail-oriented with a commitment to accuracy and follow-through To Apply: Please send your CV and a short cover letter to please subject your email with ((Your Name) - Executive Assistant Role) Roles will be reviewed in the final week of July with candidates needing to be able to start from the last week of September 2025. #J-18808-Ljbffr

Posted: 7th July 2025 6.05 pm

Application Deadline: N/A

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