Executive Assistant to Managing Director

Executive Assistant to Managing Director Executive Assistant to Managing Director Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Sourcing Connections We are seeking a proactive and organised Executive Assistant to provide full-time, direct support to the Managing Director (Founder) of our consulting firm. This hybrid role includes 2–3 days of in-office work per week. The Executive Assistant will manage day-to-day administrative, scheduling, and operational tasks, help implement internal systems, and liaise with internal team members and clients to support business operations and priorities. Responsibilities Executive Support Manage the Managing Director’s calendar, schedule internal and client meetings Coordinate travel bookings and related logistics Draft and format emails, proposals, presentations, and internal documents Assist in managing deadlines, meeting notes, and daily priorities Maintain digital filing and documentation systems Project and Operational Support Support development and implementation of internal policies, procedures, and tools Coordinate internal projects using project management tools Track actions and update project dashboards as needed Assist in systematising operations and improving workflows Client and Team Coordination Liaise with clients to arrange meetings, gather information, and ensure timely deliverables Coordinate with consultants and support staff to collect updates and status reports Maintain basic HR records and support onboarding using HR software Assist with data entry and updates in the CRM system Administrative and Financial Support Handle expense reporting, petty cash tracking, and invoicing using finance tools Support documentation and record keeping for payments and client billing Prepare and maintain accurate administrative logs and financial summaries Assist in organising internal meetings, team events, and ad hoc activities Qualifications Minimum of 3 years’ experience in an Executive Assistant or Administrative role Prior experience supporting a Managing Director, Founder, or small business owner is desirable Required Skills Excellent organisational, writing, and time-management skills Proficiency in Microsoft Office (Outlook, Word, Excel, Power Point) Experience using or willingness to learn CRM, HR, finance, and project management systems Reliable, detail-oriented, and capable of working independently in a hybrid environment About the Company Sourcing Connections, founded in 2017, is an award-winning, sustainability-driven procurement and supply chain consultancy firm based in the United Arab Emirates, serving clients across the GCC region. As a strategic partner of the Chartered Institute of Procurement and Supply (CIPS), we are committed to upholding global best practices and professional standards in procurement excellence. Our international team brings a wealth of knowledge and expertise in procurement and supply chain management, consistently delivering value to our clients while championing environmentally and socially responsible practices. Sourcing Connections is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We welcome applications from all qualified individuals. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Industries Operations Consulting Referrals increase your chances of interviewing at Sourcing Connections by 2x Get notified about new Executive Assistant to Managing Director jobs in Dubai, United Arab Emirates . Executive Assistant - Administration - Jumeirah Marsa Al Arab We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr