Human Resource Executive

To provide efficient administrative support for the HODs and other employees, assists in informing new employees of human resource policies and programs as needed. Performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs including in the areas of recruitment, licensing, health insurance, employee relations, trainings and HR administration. Schedule and organize interviews with suitable candidates. Communicate requirements and duties to prospective candidates and assist the manager in screening eligible candidates. Assist with scheduling all candidates' interviews and coordinate in-house schedules. Create and send status letters, emails, and initial offer letters to candidates. Keep proper records of candidate interviews and report them to the manager. Continue to provide efficient, cost-effective, and high-quality support to managers in recruitment and selection within the minimum time-frame. Ensure the required documentation such as Labour, Visa, EID & DOH License (if applicable) has been obtained/processed prior to/on the new employee's joining date. Ensure to obtain all the joining documents filled-up by the employee, collection of all credentials and creation of a proper employee file on the joining date, and updating all the details in the Oracle system. Introduction with all the facility’s HODs, facility tour, and schedule the initial departmental orientation/training with relevant HODs; coordinate with Dubai Team and schedule the Corporate Employee Induction Program. Ensure that all staff’s documents are filed into their personal file on a timely basis and all the personnel files are up-to-date with all mandatory documents in compliance with DOH, MOL, FANR, OSHMS, and other regulatory requirements. Responsible for all initial, renewal, and cancellation of DOH License process in liaison with DOH PR Team. Responsible for all initial, renewal, and cancellation of Employee Health Insurance process in liaison with concerned Insurance personnel/broker including employee reimbursement claims. Responsible for Employee ID Card, Business Cards, Clinical Stamp initial/renewal requests. Ensure that all licensed staff hold a valid Life Support Card throughout their employment and make timely coordination with concerned staff for the renewal of the same. Timely coordination between HODs, staff, and speakers for all kinds of internal and external training/orientation programs. Proper arrangement of all the requirements for the training/orientation program. Obtain the attendance sheets and feedback forms after the completion of the program. Maintain a proper training records tracker and statistics in an Excel sheet. Maintain proper coordination with the Payroll team and provide all salary addition and deduction supportive documents on or before the payroll cut-off date. Continue to support the team with organizational employee engagement and welfare programs to encourage a positive organizational culture and to promote innovation and collaboration. Exercise good judgment and maintain confidentiality in managing critical and sensitive information, records, and reports. Effectively and consistently communicate with administrative personnel and encourage interactive departmental meetings and discussions. Communicate the mission, ethics, and goals, as well as the focus statement of the department. Maintain a professional attitude and aptitude towards communication, keeping in mind that in every communication to internal or external customers, the company is represented. Apply oneself to the job, continually upgrade oneself, and embrace the clinic’s core values. Care for their own and their colleagues’ health, safety, and well-being, and contribute to environmental awareness. Perform any other job assigned by the reporting manager within the scope of the job. Minimum 2-4 years in a similar organization. #J-18808-Ljbffr