Personal Assistant

Responsibilities: Calendar Management: Maintain and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Ensure effective time management and prioritize appointments accordingly. Personal Tasks: Assist with personal errands and tasks as needed, such as managing appointments, shopping, and other personal matters. Email and Correspondence: Handle and filter incoming emails, draft responses, and maintain clear communication on behalf of the executive. Organize and manage digital communication effectively. Meeting Preparation: Prepare meeting agendas, materials, and documentation. Attend meetings when required, take minutes, and follow up on action items. Document Management: Organize and maintain important documents, files, logs, and records in both physical and digital formats. Ensure confidentiality and data security. Income/Expense Tracking: Manage income/expense reports, receipts, and reimbursements. Keep accurate records and assist in financial tracking. Research and Information Gathering: Conduct research on various topics, compile reports, and provide summaries for decision-making purposes. Communication Liaison: Act as a point of contact between the executive and internal/external stakeholders, ensuring effective and professional communication. Inventory and Asset/Stock Management: Keep an efficient management of inventory and assets, ensuring accurate record-keeping, monitoring stock levels, and coordinating replenishments as needed to support the organization's operational needs. Educational Program Support: Assist in the coordination and facilitation of our educational programs, including event planning, communication, and animation. Travel Coordination: Arrange travel itineraries, accommodations, and transportation for business trips and personal travel. Provide comprehensive travel packages with all necessary details. Qualifications & Skills: Proven experience as a Personal Assistant or similar role, preferably supporting senior executives. Exceptional organizational and time management skills. Strong communication and interpersonal abilities. Proficiency in Microsoft Office Suite and other relevant software. High level of discretion and ability to maintain confidentiality. Detail-oriented with a strong sense of responsibility. Ability to work independently and manage multiple tasks effectively. Flexible and adaptable to changing priorities and deadlines. Bachelor's degree or relevant certification is a plus. #J-18808-Ljbffr