Executive Assistant to Principal - Regent International School

Executive Assistant to Principal - Regent International School The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently. Main Accountabilities: • To provide first-class executive support to the Principal by executing all tasks and activities relating to the efficient operation of the Principal’s office exercising confidentiality, tact, and diplomacy • Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents, • Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office. • Identify, prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects. • Responsible for organizing and maintaining the Principal’s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required. • Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal’s job description. • Serve as the administrative liaison to the various committees within the school. • Devising and maintaining office systems, including data management, and filing • Take notes at meetings or provide general assistance during presentations. • Screening telephone calls, enquirers and requests, and handling them when appropriate • Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal. • Meeting and greeting visitors at all levels of Seniority. • Organizing and attending meetings and taking dictation and minutes • Liaise with internal administration and marketing departments to create and implement projects. • Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information. • Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls) • Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues • Own and improve existing processes that support the School Leadership team; and • Support the Principal with various ad-hoc projects and other administrative duties as needed. Requirements Job Specification: • A graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and cross-functional environment. • Experience in a school or an education sector in the UAE is preferred but not essential. • An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences. • Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization. • Have strong organizational, problem-solving, and data-gathering skills and can handle multiple shifting priorities. • Meticulous with an attention to detail and accuracy in matters of proofreading, document processing, and relaying messages. • Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and • Flexible, resourceful, and adaptable to changing needs and demands, and willing to work longer hours as circumstances require. • Can work effectively and can manage and prioritize multiple projects and tasks simultaneously. • Good technical understanding and should be able to grasp, understand & use various software & tools. • Strong computer skills with demonstrated proficiency in Word, Excel, Power Point etc. • Sound judgment and ability to maintain confidentiality. • This is a local contract with no benefits. Candidates are invited to complete our Online Application by visiting: How to Apply Candidates are invited to complete our Online Application by visiting: #J-18808-Ljbffr