Admin Assistant for Engineering Technical Services Company

Description Apt Resources is hiring an Admin Assistant for our client, a specialized engineering and technical services company operating across the GCC region. This position is ideal for someone with experience in a small or medium-sized company within the engineering maintenance or service industry. The ideal candidate should be organized, proactive, and possess strong logic and common sense. Key Responsibilities: Expense Entry and Record Keeping: Enter and update daily operational and project-related expenses in the accounting software. Ensure financial records are properly documented and easy to retrieve when needed. Invoice Preparation: Prepare and issue proforma invoices for service and technical jobs. Ensure invoices are accurate, complete, and shared with clients on time. Documentation Management: Compile and share documents required by clients, including gate passes and job sheets. Coordinate with the PRO for document submissions and follow-ups. Logistics and Shipment Coordination: Communicate with suppliers and logistics companies to track and schedule deliveries. Keep updated records of all incoming items and follow up on pending consignments. Administrative Support: Perform general office tasks such as filing, scanning, printing, and organizing records. Support the office team with daily administrative tasks. Requirements: Previous experience in an administrative role, preferably within the engineering or technical services industry. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and project management software. Familiarity with engineering concepts and terminology is a plus. Ability to work in a fast-paced environment and manage deadlines effectively. Benefits: Salary: AED #J-18808-Ljbffr