Personal Assistant

Role Overview: Our client isseeking a highly organized, proactive, and discreet Personal Assistant to support the CEO in her multifaceted roles as a company leader, developer, mother, and investor. This role combines traditional executive assistance with project coordination, digital publishing, PR management, and image stewardship.Key Responsibilities: 1. Executive & Administrative Support: Manage the CEOs complex calendar (business meetings, investor calls, family commitments, travel arrangements).Coordinate domestic and international travel logistics, including visas, flights, accommodation, and itineraries.Screen and prioritize incoming communications (email, phone, messaging apps), drafting responses or briefings as needed.Prepare meeting agendas, presentations, and follow-up action items.2. Project & Stakeholder Coordination: Assist CEO on development projects: track milestones, liaise with technical teams, update project dashboards.Support CEOs investor activities: schedule financial reviews, prepare investment summaries, coordinate due-diligence materials.3. Ambassadors & Digital Magazine: Plan, produce, and distribute a monthly digital magazine for the company's Ambassadors: Curate news, success stories, industry insights, and program updates.Liaise with content contributors, designers, and the CEO for final approval.Maintain an up-to-date Ambassadors database and communication calendar.Solicit feedback and engagement metrics; refine content strategy accordingly.4. Public Relations & Image Management: Develop and execute PR initiatives with existing company's Ambassadors: Draft press releases, social media posts, and ambassador spotlights on behalf of the CEO.Coordinate interviews, testimonials, and case-study publications.Ensure the CEOs professional profiles (Linked In, website bio, media kit) are current, cohesive, and aligned with the company'sbrand.Monitor media coverage and industry trends; propose proactive outreach opportunities.5. Personal & Family Support: Assist with personal tasks and household coordination as needed (appointments, family events, children's schedules ages 17 & 19).Serve as a gatekeeper, balancing professional and personal priorities to maximize the CEOs productivity and work-life integration.Qualifications & Skills: Minimum 5 years experience as a PA or executive assistant to C-level executives.Exceptional organizational and time-management skills; proven ability to juggle multiple priorities.Excellent written and verbal communication; strong editorial judgment.Experience with digital publishing platforms (e.g., Mailchimp, In Design, Word Press) and basic graphic-design oversight.PR or communications background, with media-relations experience preferred.High discretion, integrity, and respect for confidentiality.Tech-savvy: MS Office, Google Workspace, project-management tools (Asana/Trello), CRM systems.Self-starter mindset, adaptable, with a positive can-do attitude.Bachelors degree (Business Administration, Communications, or related field) is preferred. #J-18808-Ljbffr