Office Manager

دوام كامل في EIRE GULF INTERIOR DECORATION L.L.C في UAE

نُشرت يوم January 18, 2025

تفاصيل الوظيفة

Job Title: Office Coordinator Location: Dubai, United Arab Emirates Vacancy: 1 Vacancy Qualifications:

Bachelor of Business Administration (Management)
Nationality: Any Arab National, Any European National, Any Anglophone National, Any CIS National
Gender: Female

Job Description: 1. Office Administration:

Ensure the smooth and efficient daily operation of the office, maintaining an organized and productive environment.
Oversee the ordering, stocking, and replenishing of office supplies as required.
Manage and monitor office assets and equipment to ensure proper usage and maintenance.

2. IT Coordination:

Serve as the main point of contact with the third-party IT administrator, ensuring prompt resolution of IT issues.
Manage IT-related office needs, including system updates, software installations, and hardware maintenance.

3. HR Coordination:

Support the HR Coordinator in managing HR functions such as recruitment, onboarding, and employee relations.
Ensure adherence to HR policies and procedures across the organization.
Assist in maintaining accurate employee records and managing leave requests.

4. Site Team Logistics:

Coordinate logistics for site teams to ensure they have the necessary resources for efficient operations.
Work with project managers to organize site staff schedules and ensure smooth workflow.

5. Company Vehicle Management:

Maintain accurate records for company vehicles, including registrations, insurance, and maintenance schedules.
Coordinate vehicle assignments for site teams and office staff, ensuring proper usage and availability.
Monitor and schedule regular servicing and maintenance of company vehicles.

6. Office Health and Safety:

Ensure the office complies with all local health and safety regulations.
Conduct routine inspections to identify potential hazards and implement mitigation strategies.
Organize health and safety training and drills, including fire safety and emergency preparedness.
Regularly update health and safety policies and ensure staff awareness of their responsibilities.

7. Administrative Support:

Manage general office communications, ensuring timely responses to internal and external stakeholders.
Coordinate meetings, appointments, and schedules for the Managing Director and office staff as needed.
Assist in the development and enforcement of operational policies and procedures.

8. Vendor and Service Management:

Manage relationships with vendors and service providers (e.g., IT, maintenance, and cleaning services) to ensure efficient office operations.
Oversee contracts and service agreements to ensure quality, cost-effectiveness, and compliance.

Desired Candidate Profile:

Proven experience in office coordination or management, preferably in a fit-out or construction-related industry.
Strong organizational and multitasking abilities.
Excellent interpersonal and communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
Knowledge of HR practices and procedures is a plus.
Experience in managing logistics and vehicle coordination is highly desirable.
Familiarity with local health and safety regulations and standards.
Ability to work independently and solve problems proactively.

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EIRE GULF INTERIOR DECORATION L.L.C

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