تفاصيل الوظيفة
Job Code: 4191 Job Title: Project Director (Event Management) Location: Abu Dhabi
Job Purpose
The Project Director is responsible for pitching for new tenders, preparing Technical and Commercial Proposals, Client Facing, and delivery stage of the assigned projects/RFPs for our client.Job Accountabilities
PITCHING PHASE
- Tender Review: Analyze the assigned Tender/RFP and formulate appropriate and relevant queries to seek clarifications from the client, including branding guidelines, floor plans, and technical aspects necessary for preparing a competitive technical and commercial proposal.
- Client Communication: Maintain regular communication with clients to build strong relationships and gain a deeper understanding of their quality and budget expectations.
- Brief Designers: Provide clear, concise briefs to designers, outlining project objectives, client requirements, and key deliverables.
- Create Mood Boards: Develop and present mood boards to guide the creative process and align design concepts with project vision.
- Creative Oversight: Collaborate closely with designers to ensure their creative direction aligns with clients expectations regarding aesthetics, functionality, and brand identity.
- Cost and Production Alignment: Monitor design progress to ensure it adheres to budget requirement and production feasibility, making necessary adjustments to meet cost and manufacturing requirements.
- Project Updates: Provide management with updates on received clarifications to initiate project design.
- Supplier Quotations: Obtain a minimum of three quotations from different suppliers for the same service.
- Timeline and Strategy: Collaborate with management to establish timelines and strategies for obtaining designs, technical specifications, and costs to ensure timely tender submission.
- Team Delegation: Delegate responsibilities among team members in consultation with management to meet submission deadlines.
- Proposal Preparation: Prepare technical and commercial proposals for each assigned project, adhering to company's standards. Detail sizes and materials based on obtained technical specifications.
- Cost Review and Negotiation: Review all provided costs for the commercial proposal, negotiate with suppliers to reduce costs, and include estimates for freelancers, accommodation, and transportation expenses.
- Proposal Submission: Submit technical and commercial proposals to the Client, upon final approval from management.
CLIENT FACING & NETWORKING
- Strengthen relationships with existing clients through regular communication and exceptional service.
- Approach new clients to expand business opportunities and foster growth.
Event Confirmation & Delivery
- Budget Finalization: Finalize budget details with the client following management approval.
- Client Confirmation: Obtain the LPO and official confirmation from the client before commencing project preparations/setup.
- Artwork and Design Approvals: Coordinate with the client to obtain written approvals for final artworks and designs.
- Team Formation: Formulate an in-house and freelancer team (where necessary), create the shift schedule, subject to final approval from management.
- Project Briefing: Brief the assigned project team in advance, ensuring clarity on job tasks and responsibilities.
- Deliverables Finalization: Finalize project deliverables with the production manager and senior operations officer.
- Technical Drawings: Coordinate with the Production Manager and assigned Designer to finalize the technical drawings.
- Production Supervision: Supervise the production process in collaboration with the Production Manager.
- Permits Acquisition: Ensure all necessary event and access permits are obtained.
- Health and Safety Compliance: Ensure compliance with all health and safety measures on-site.
- Project Oversight: Oversee the entire project buildup and execution.
Post Event Responsibilities
- Post-Event Review: Conduct post-event reviews to analyze project success, gather client feedback, and identify areas for improvement.
- Post-Event Report: Prepare a comprehensive post-event report detailing the event execution, challenges encountered, and recommendations for future projects. The report should provide insights and actionable feedback to improve client satisfaction and project outcomes.
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