Document Controller - Document Management System (DMS)

دوام كامل في a Laimoon Verified Company في UAE

نُشرت يوم November 9, 2024

تفاصيل الوظيفة

The Document Controller is responsible for managing the Document Management System (DMS) and overseeing the organization’s document control process to ensure efficient storage, retrieval, and distribution of documents. This role is critical for maintaining accurate and secure documentation across projects and ensuring compliance with company standards and regulatory requirements.

Key Responsibilities

Document Management System (DMS) Administration: Set up, configure, and maintain the Document Management System (DMS) to ensure efficient document storage, categorization, and retrieval. Train and support team members on DMS usage and best practices, ensuring proper utilization across departments.
Document Control and Tracking: Receive, review, and process project documentation, including plans, specifications, contracts, and reports, in compliance with document control procedures. Monitor and track document status, approvals, and distribution, maintaining an accurate and up-to-date document log.
Version Control and Revisions: Manage version control for all documents within the DMS, ensuring that revisions are properly documented, updated, and accessible to authorized personnel. Maintain a structured system for tracking changes, ensuring team members have access to the latest versions of documents.
Access and Security: Implement access control settings within the DMS, ensuring only authorized personnel can access, edit, or distribute documents. Safeguard sensitive information by enforcing company security policies and managing document confidentiality settings.
Document Distribution and Retrieval: Coordinate the distribution of documents to internal teams, clients, contractors, and other stakeholders, both electronically and physically as required. Retrieve documents as requested, ensuring timely and accurate access to information for ongoing projects.
Audit and Compliance: Conduct regular audits of the DMS and document control processes to verify compliance with internal policies, standards, and regulatory requirements. Maintain documentation for audit trails, ensuring the accuracy and traceability of all project-related records.
Reporting and Metrics: Generate regular reports on document control activities, including document status, compliance rates, and DMS performance metrics. Provide insights and recommendations based on data analysis to improve DMS efficiency and document management practices.
Continuous Improvement and Training: Identify and implement process improvements to enhance DMS efficiency and ensure the document control process meets evolving project needs. Provide ongoing training and support for new and existing employees on document control protocols and DMS functionalities.

Desired Candidate Profile

Education: Bachelor’s degree in Business Administration, Information Management, Project Management, or a related field (preferred).
Experience: 3+ years of experience in document control, preferably within a relevant industry (e.g., construction, engineering, oil and gas). Proven experience with Document Management Systems (DMS) and digital document control best practices.
Skills: Proficiency in Document Management Systems (e.g., SharePoint, Aconex, or other DMS software). Strong organizational, analytical, and time-management skills. Excellent attention to detail and accuracy in document handling. Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Competencies: High level of integrity and confidentiality. Strong communication and interpersonal skills. Ability to work independently and manage multiple priorities effectively.

#J-18808-Ljbffr

Apply safely

To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.

الشركة المعلنة عن الوظيفة

Confidential company

تحسين فرصتك لحصول على وظيفة خذ دورة عبر الإنترنت على Document Controller ابتداءً من الآن.

General Data Protection Regulation (GDPR) Course Line

88 درهم
~~1,690 درهم~~

مدة الدورة التدريبية: Upto 10 Hours

التسجيل
Document Control Diploma Course Line

88 درهم
~~808 درهم~~

مدة الدورة التدريبية: Upto 9 Hours

التسجيل

انظر جميع الدورات

See All Document Jobs

Document Controller - Document Management System (DMS)

تفاصيل الوظيفة

Key Responsibilities

Desired Candidate Profile

Apply safely

الشركة المعلنة عن الوظيفة

Confidential company

Management Accountant

Senior Project Controls Engineer

Cost Controller

Reservoir Management

Project Engineering Manager

Completions Manager

Bid/ Tendering Manager

T&I Senior Engineer - Offshore

T&I Senior Engineer - Offshore

Service Technician 2

Service Technician 3

Service Technician 2

AUT Level 3

Welding Inspector (Fixed Term - 12 Months)

Mechanic- TRS

Mechanic- CRT

Workshop hand

Architectural Engineer Level II

Senior Engineer Piping & Layout

الوظائف

الدورات التدريبية

الموقع

تواصل معنا

الصفحة الرئيسية الإمارات العربية المتحدة Document Controller - Document Management System (DMS)

الصفحة الرئيسية الإمارات العربية المتحدة Document Controller - Document Management System (DMS)

Document Controller - Document Management System (DMS)

تفاصيل الوظيفة

Key Responsibilities

Desired Candidate Profile

Apply safely

الشركة المعلنة عن الوظيفة

Confidential company

Similiar Jobs that might interest you

Management Accountant

Senior Project Controls Engineer

Cost Controller

Reservoir Management

Project Engineering Manager

Completions Manager

Bid/ Tendering Manager

T&I Senior Engineer - Offshore

T&I Senior Engineer - Offshore

Service Technician 2

Service Technician 3

Service Technician 2

AUT Level 3

Welding Inspector (Fixed Term - 12 Months)

Mechanic- TRS

Mechanic- CRT

Workshop hand

Architectural Engineer Level II

Senior Engineer Piping & Layout

لماذا تقوم بالإبلاغ عن هذه الوظيفة؟

تنبيه الوظائف الشاغرة من ليمون fresh jobs directly from websites*

الوظائف

الدورات التدريبية

الموقع

تواصل معنا