Sales Secretary

Dokais a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With 178 sales and logistics facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is swiftly provided - no matter how big and complex the project. Doka employs 7,000 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.Ever since Doka's arrival in the Middle East over twenty years ago, the UAE has played a strategic role in the company's regional and global growth strategy, with Dubai remaining the company's operational headquarters for the Middle East Africa and Asia Pacific (MEAAP). Operating from a 50,000 square-metres plot comprising an office, state-of-the-art warehouse and reconditioning facility, Doka Gulf has been setup to provide faster access to its highly valued customers, and the agility required to meet market demand.In line with our regional growth, Doka Gulf is currently looking to recruit a career driven professional to join its versatile team and support the company's ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.Job DescriptionAre you passionate about assisting a performance-driven, agile and positive-minded organization?Brilliant! We have good news: We are looking for an organized, UAE-based Sales Secretary to become part of our dynamic Sales team. Your passion for organization and administration coupled with at least three years of experience is what will make you successful in this role. If you are looking to work for a reputed international company within a multicultural team based in Dubai, thenthis role is an exciting opportunityfor you.As our Sales Secretary, you will work closely together with our entire Sales team to ensure the success of our company and the satisfaction of our clients. Does this sound like a new professional opportunity you're ready to take on?Key ResponsibilitiesCreate and change status of projects in CRM systemPrepare offers submittals and order confirmation formsAcknowledge orders after LPO/Order Confirmation/LOI has been receivedEnsure all documentation complies with audit requirementsIdentify and implement process improvements to enhance sales operations efficiencyCross functional collaboration with other departmentsDraft, reference and coordinate lettersResearch relevant information and leads from databases and forward this to the appropriate sales personnel for actionSurvey and observe tenders on the marketMonitor the quality of data and project evaluationPrepare queries and analyses for internal sales meetingsAssist with sales and marketing eventsAdditional responsibility: Vacation cover for receptionistAnswer telephone calls, transfer and forward messagesGreet, assist and direct visitors and clientsChecking and segregating of emailsMonitor and order office and pantry suppliesAllocation of pantry suppliesSending and receiving documents through courier companiesTake and arrange orders for lunchArrange transport for guests/staffPrepare, scan, photocopy and file site reportsQualificationsQualification in sales, administration, business or similarAdvanced proficiency in all MS Office applicationsExcellent level of spoken and written EnglishAt least 3 years' experience as a Sales Secretary or in a similar roleOutstanding communication skills, with a professional, supportive and pro-active attitudeAbility to work unsupervised and take responsibilitiesReliable, confident team playerQuick learner, ability to think outside the box and find solutionsGo above and beyondAdditional InformationJob Type:Full timeLocation: Dubai / UAEAs a customer-focused organization, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry.

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