Support Staff Admin/HR (Administrative Assistant II)

Job Description - Support Staff Admin/HR (Administrative Assistant II) (AHM00KR) Company: Worley

Primary Location

KWT-AMD-Ahmadi

Job

Administrative Support

Schedule

Full-time Employment Type: Employee Job Level: Experienced

Job Posting

Sep 22, 2024

Unposting Date

Ongoing Reporting Manager Title: Projects Manager Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now. Be a part of Worley's dynamic team as we extend our management of the KERP program for another five years. With million m2 of land successfully cleared from contamination and million tons remediated, we're leading the charge in sustainable environmental restoration. Join us and contribute to this incredible journey of transforming contaminated sites into thriving ecosystems! Purpose of Position: Provide secretarial and administrative support and services to the relevant group. KEY ACCOUNTABILITIES OF POSITION:

1. Provide the relevant group or team with administrative and clerical support when required.
2. Prepare and distribute incoming and outgoing correspondence.
3. Program and file documentation and set up and maintain group filing.
4. Monitor and, when required, purchase stationery and other office supplies.
5. Assist with a range of administrative activities including:
1. Preparation of expense reports.
2. Processing of purchase orders/invoices.
6. Arrange meetings, including organizing equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
7. Arrange and make travel and accommodation arrangements.
8. Support the administration teams of other groups when required due to absences.
9. Perform reception cover when required.
10. Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications.
11. Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure.

ESSENTIAL SKILLS / COMPETENCIES REQUIRED: Job Specific:

1. Highly competent in MS Office suite.
2. Proven time management and organizational skills.

All personnel:

1. Pro-active, goal oriented with excellent attention to detail.
2. Excellent customer focus and able to consistently meet WorleyParsons and its clients' needs.
3. Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
4. A person of integrity who is trusted by others and consistently honors their commitments.
5. Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
6. Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
7. Demonstrates initiative and a willingness to learn and continuously improve on performance.
8. Able to work on multiple projects of various size and complexity.
9. Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

Experience: Required:

1. Experience in the relevant discipline in the same or similar industry, including previous administrative experience.

Qualifications, Accreditation, Training: Required: HSE Capability: All Personnel:

1. Demonstrate a visible and active commitment to:
1. healthy and safe workplaces and activities; and
2. continuously improve WorleyParsons health, safety and environmental performance.

General Accountabilities: All Personnel:

1. Deliver quality services and demonstrate a commitment to understand and meet customer needs.
2. Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
3. Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
4. Act in the best interests of WorleyParsons at all times.
5. Perform any other duties that are reasonably required from time to time.

#LI-Onsite What we offer you Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity. Our policy is to conduct background checks for all candidates who accept an offer of employment with us. If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley. #J-18808-Ljbffr