Administration Executive
تفاصيل الوظيفة
Title: Administration ExecutivePrimary Objectives: To provide the client's office with full GRO and administrative support, to provide simple business translations at a consistent high standard and to assist their Middle East Operations Manager and their Riyadh Office Coordinator with local office management projectsLocation: Riyadh, Kingdom of Saudi ArabiaMUST BE ARABICPrimary Responsibilities:Assist with government departments and agencies such as Ministry of Justice, Ministry of Labour, Chamber of Commerce, Muqeem, Ministry of Commerce, SDAIA, etc.Manage Iqama renewals for staff and dependents (where appropriate) in accordance with local regulationsIssue exit and re-entry visas for non-Saudi staffAssist in issuing Saudi visit visas to visitors residing outside KSASupport with renewals of licences, and regulatory and business subscriptionsReport all government related activities affecting the business to the Managing Partner, Operations Manager and/or Office Coordinator as appropriateOversee vendor registrations in Arabic and maintain vendor relationships alongside the Operations Manager and Office CoordinatorAssist with fact finding and submitting RFPs via the Etimad portalPrepare and submit expense claims on behalf of the team using Chrome RiverProvide accurate business translations from Arabic to English and vice versaOrders business cards for the team ensuring the English and Arabic text is aligned and accurateManage office vehicle registration, maintenance, and insurance renewalsDriving duties to include collections and deliveriesAssist with updating client information and relevant databases on InterActionMaintain a clean and tidy meeting room with well-stocked stationeryProvide ad hoc front of house support such as greeting clients and visitors in a professional manner, preparing drinks and/or snacks and/or lunches (as appropriate) for client meetingsManage and procurement of office suppliesSupport with printing, scanning and binding tasks as and when requiredManage own email account including timely response times, filing of emails (including hard copy filing where necessary)Assist Office Coordinator and Operations Manager with ad hoc office management projectsAssist other regional Business Services Managers with local on the ground project supportAdhere to firm and local office policies and procedures, including those that are formal, informal, documented or verbalKey Performance Indicators:Translations produced to a high level of accuracy and completed within agreed timeframesTask based work is consistently completed as requested, within agreed timeframes and is of a consistently high standardA reputation within the practice for being an adaptable, flexible, and supportive team playerA reputation amongst Business Services groups for being an effective communicator and for working with them to achieve positive outcomesCompliance with the client firm s policies, guidelines, and recommended ways of workingActively participate in the client firm s annual performance review process, using knowledge of the Business Support Competency Framework to set professional goalsSelf-motivated and results orientedQualifications, Skills & Experience:Solid experience in government services systems and portalsProficient in Arabic and English both written and verbalProven relationship management skills including communicating across all levels throughout the firmGood knowledge of Microsoft Outlook, Word, and basic ExcelExcellent written and verbal communication skills in both Arabic and English with a demonstrated ability to build effective and trusting relationships with people internally and external to the firmProven high level organizational and time management skills with the ability to think ahead, priorities workload, respond to and manage changing circumstances and work under pressure to meet deadlinesStrong attention to detailGood judgement and problem-solving abilityCompetencies:Personal LeadershipTakes pride in their work and positively impacts those around themInspires confidence by consistently delivering quality workMaintains composure under pressure by finding ways to manage their reactions to challenging situationsBehaves consistently with the firm s values and brand and inspires this in othersConnects and Collaborates with PeopleTakes an active interest in others and gets to know the people they interact withTreats people with respect and in a fair and consistent wayAdopts a positive communication style, even when challenged by othersContributes to the Success of OthersMaintains an awareness of the firm s purpose, objectives and structureRecognizes how their work contributes to and affects the work of others, and prioritizes and communicates accordinglyIdentifies opportunities to assist others and readily volunteers their helpEnhances the Client ExperienceFinds ways to enhance the experience of the firm s clients through their daily tasksShows a willingness to go the extra mile to deliver great serviceAchieves ResultsGoes above and beyond to contribute to the success of the firmPays attention to the quality and accuracy of their workSuggests new ideas or ways of doing things in a confident, constructive, and sensitive wayDesired Candidate ProfileEducation:Any Graduation()Gender:nmNationality:Any Nationality
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