Senior Document Controller
تفاصيل الوظيفة
Senior Document ControllerAbu Dhabi, United Arab Emirates | Posted on 08/30/2023ResponsibilitiesSupervise all activities related to document control for the division in line with organization requirements.Establish a dedicated tracking system for audit schedules, findings, and keep record of evidence for effective implementation and close-out of audit findings.Coordinate and update all ISO procedures in a central location for proper document control.Coordinate and assist in preparing the budget, data entry to the system, and prepare monthly cost reports with variance and justifications.Prepare and follow-up on all payments for common operations related Service Work Orders, Release Orders, and Purchase Requisitions.Prepare the Operator Proactive Monitoring Schedule and monitor progress. Prepare the yearly schedule for Infrared (IR) Camera for Operations, coordinate the leak detection survey for each team, issue Infrared Cameras, and maintain the relevant records.Plan, organize, classify, and maintain the electronic (Livelink space) and controlled hard copies of technical documents and drawings for the plant as per the set procedures.Maintain different types of documents updated in a timely manner for easy reference and retrieval.Register the ongoing projects on the master documentation index to maintain an updated record for easy tracking.Distribute the documents to their proper locations timely to avoid delays in taking actions.Maintain the technical documents properly archived and ensure the control of their outgoing to end users.Assist in verifying the projects' submissions to ensure that the required documentation is met as per the company's standards. Inform the concerned parties about any discrepancies.Conduct periodic health checks on the electronic and physical files to ensure the documents' accuracy and robust filing processes.Support different departments by retrieving the requested documents to facilitate their operations.Work in close cooperation with the company's various departments for any necessary technical documentation requirements.Notify the end users about any update on the drawings and technical documents to enable them to take further action.Identify the documentation processes' gaps and recommend corrective and improvement actions to ensure a proper and effective documentation strategy.Plan and arrange for the disposal of superseded technical documents as per the company's procedures.Prepare the relevant reports to enable decision making.Provide periodic awareness to end users on the use of Livelink to familiarize them with accessing and retrieving the documents.Review and update the existing procedures related to document controlling to contribute to improving the efficiency of the documentation processes.Implement and comply with all relevant functional policies, processes, systems, standards, procedures to accomplish operational objectives.Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices, and ADNOC Code of Practices.RequirementsBachelor's degree in any discipline or experienced-based equivalent qualification.Good experience in administration assistance, data entry, and support role within a large industrial organization, preferably in the oil & gas industry.Good knowledge of office management systems and procedures.Effective communication verbal and writing skills.Strong working background in a computerized environment, specifically computerized maintenance management system (CMMS) experience required such as but not limited to SAP and Maximo.Knowledge of HSE procedures & practices.Skills related to planning and organizing, scheduling and coordinating, checking, examining, and recording.Strong working background in documentation services.Experience in technical report writing.
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