Accounts Payable Manager
تفاصيل الوظيفة
Roles and responsibilitiesThe Finance Manager - Accounts Payable is responsible for all expense processing, auditing, and process management activities across DH Group Services (GS), covering diverse industries. The role will also support the Lead - Invoice to Pay in enabling value creation within the DH GS Finance sub-function through continuous improvement and optimization of existing processes. The role will lead own team to foster customer centricity and service excellence, aligned to DH GS shared vision.Key Responsibilities:Functional Execution Excellence:Guide internal teams to ensure adherence to processes, guidelines, and protocols for all expense processing, auditing and process management in line with set standards & protocols.Track relevant key performance indicators, identify operational gaps in meeting team goals and guide internal teams to help achieve it.Support the Lead - Invoice to Pay in reviewing the finance function activities and guide internal teams in the implementation of improvements within the existing accounts payable process flows.Interface and act as the first point of contact with relevant finance function stakeholders, resolve issues and escalate challenges as required.Guide internal teams and support execution of special projects and initiatives to ensure continuous value addition by GS Finance in line with business goals.Provide inputs basis needs of the Expense Management team in developing the sub-functional budget to the Lead - Invoice to Pay and ensure adherence to set limits.Expense Report Submission Process:Review and process expense reports in a timely manner as per agreed SOPs and within agreed SLAs.Assess and ensure availability of all required information and receipts in expense reports.Highlight gaps in expense filings and work with internal teams to close issues or errors in expense reports.Approve expense reports in a timely manner, ensuring compliance with DH HQ and vertical policies and procedures.Manage any exceptions or issues that arise during the approval process.Work with Team Lead - Disbursements to ensure timely payment of approved expenses to employees.Expense Report Auditing Process:Monitor assessment of expense reports for accuracy and compliance with DH HQ and vertical policies and procedures.Track the verification process to ensure legitimacy of all expenses, including receipts and documentation; ensure gaps are closed.Review and publish the expense audit report basis existing checklist basis established expense disbursement guidelines.Analyze reports on highlighted non-compliant expenses or potential fraud and lead internal teams to investigate as needed.Manage challenges and support the Lead - Accounts Payable with managing escalations around expense discrepancies or issues with expense reports.Expense Policy Management Process:Monitor adherence to expense disbursement policies and processes, including expense types, disbursement limits and timelines.Organize and review awareness sessions with DH internal teams to improve compliance to existing expense management policies.Communicate policy changes to employees and ensure their understanding and compliance.Provide inputs to the Lead - Accounts Payable on expense policies and procedures to ensure compliance with regulations and best practices.Desired candidate profileReview timely addressal and closure of employee queries directed to the AP helpdesk.Drive collaboration with DH GS procurement function to ensure accurate entry of vendor payment data into the system and process vendor data amendments as required.Internal Controls & Governance:Review internal controls and monitoring reports to ensure compliance with DH policies and external regulations.Monitor adherence to the risk assessment framework and checklists across all operations, systems, and processes; review risk assessment outcomes and identify relevant internal controls to close vulnerabilities.Provide inputs on developing and monitoring implementation of effective anti-fraud policies and procedures to minimize financial risks across Finance GS operations.Review investigations into suspected fraudulent activities, highlight key concern areas and identify mitigation measures to close the same.Collaborate with other DH HQ and business vertical teams, as required, to address incidents of detected fraud.Continuous Improvement and Process Optimization:Stay updated on the latest market trends, changes and developments and identify improvement opportunities relevant for the sub-function.Identify and recommend opportunities for cost reduction and efficiency improvement within existing processes.Collaborate with internal and external stakeholders to ensure effective implementation of process improvements.Monitor and evaluate the effectiveness of process improvements.People Management:Manage the team and monitor individual objectives and priorities in line with the DH GS finance and overall GS objectives, and are met within the set milestones.Provide day-to-day management and supervision to direct reports and support them in achieving their operational objectives.Monitor upskilling and continuous development initiatives within one's own team in line with the capability requirement and service priorities of the DH GS finance function.Foster a customer centric and service mindset culture within one's own team, encouraging innovation and high performance.Candidate Qualifications, Experiences & Skills:Bachelors' degree in Commerce / Business Administration (Finance).Minimum of 6-8 years of experience in finance function, with at least 2 years of experience in leading teams.Good understanding of finance processes and policies.Strong understanding of expense management activities within invoice to pay processes, ERP (and related technologies) is preferable.Experience working in a finance shared services is preferred.Experience working in the Middle East region is preferred.Financial & compliance know-how.Expense review management.Expense audit management.Financial reporting accounting & reporting.
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