Procurement Officer
تفاصيل الوظيفة
Description of this vacancy
Knowledge and skills
Diploma in engineering with minimum 5 years of experience in procurement management for the same industry or 7 years minimum experience in procurement management from a different industry.
A bachelor degree in Engineering is an additional advantage.
Experience in the oil and gas industry.
Knowledge about and experience with applying procurement system/tools.
Preferably knowledge about terminal infrastructure.
Able to coordinate with teams.
Very good knowledge of suppliers market.
Sound oral and written knowledge of English.
Able to build a network inside and outside VHFL.
Commercial contractual knowledge is preferred.
Knowledge of supplier market in the region.
Should be able to think conceptually and develop strategic procurement plans for the organization.
Strong communication skills, able to express his/her own viewpoint clearly.
Job Description:
Execute all purchasing processes in compliance with the VHFL Procurement Procedure, policies, and standards/blueprint etc., ensuring procurement procedures are up-to-date.
Effectively execute and coordinate the requisitions and awarding Purchase Orders through the Oracle system, call-offs from framework agreements, agree with requestor, negotiate best price and conditions, and secure on-time delivery to get the right service/product at the right place at the right time for the right price.
Responsible for optimizing/streamlining the procurement process and effective usage of the Oracle system.
At times for business requirements/during absence of Operational Buyer (backup), you will be handling purchase requisitions below AED 10k.
Ensure planning, prioritization, and managing stakeholder/budget holders' expectations are critical in delivering results; tools such as Tender Calendar, weekly/monthly progress updates can be utilized.
Ensure a transparent tendering process is established in compliance with procurement procedure i.e., prequalification, commercial Terms & conditions, tendering, auction, contract award etc. for the spend limits set in the procurement procedure.
Contribute to structurally managing the supplier base together with the Operational Buyer and internal stakeholders by periodically monitoring, evaluating, and improving supplier performance as part of the Vendor Management Program.
Ensure supplier assessment is conducted and recorded as per the procurement policy/procedure.
Develop independently Frame Work contracts and Service Level Agreements in coordination with legal (JV).
Dealing with customs clearance, documentation, duty exemption registration renewal etc.
Support and contribute to a smooth audit process IMS, financial, internal & external audits.
Preparation of a well-thought-through Terminal Procurement Plan annually updated during the budget process with the targets.
Timely preparation & submission of MIS and KPIs including division reports, annual evaluation SPMA & CRSA.
Consult and contribute to the Divisional/Global Sourcing Strategy, by giving input on the development of the strategy.
Analyze procurement spend, develop annual plans and budget in line with the plan and budget, to ensure realization of priorities and update Tender calendar.
Translate and implement the S&P policies, principles, and processes to ensure continuous improvement.
Align business requirements with division/global procurement for achieving synergy and maximizing cost efficiency.
Monitor that all supplier contracts are managed and evaluated in line with the specifications of the Procurement Policies and principles to create sustainable and reliable partnerships.
Ensure selection, validation, and evaluation of suppliers; negotiate specific contracts in line with Vopak standards, together with global (and/or local) buyers to ensure continuity of purchasing processes and optimize performance of suppliers.
Be able to fulfill the role of Project Buyer and/or Category Buyer in purchasing and contract management.
Develop and maintain high-level and sustainable relationships and partnerships with key suppliers, stakeholders (in- and external) to optimize procurement spend and create business advantages by knowing and seizing market opportunities.
Contribute to structurally managing the supplier base together with the Procurement Officer and internal stakeholders by periodically monitoring, evaluating, and improving supplier performance as part of the Supplier Management Program.
Ensure quality assurance as per the scope for material/service delivery and that the delivery schedules are met, especially wherever critical.
Effective turnaround of purchase requisitions & close coordination internally with budget owners (requisitions and PO approval) and with Finance on supplier invoice & payment process (P2P process).
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