Exhibitions Operations Co-ordinator

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Seeking top talent to shape the future at Aldrich

Aldrich International HQ Team - Interested candidates are invited to send their CVs to careers@aldrichme.com Aldrich International is a global consulting company specializing in producing and organizing exhibitions and conferences, primarily in the oil and gas sector. Known for its quality, attention to detail, and strategic execution, Aldrich hosts impactful events that drive knowledge exchange, innovation, and networking. Committed to excellence, Aldrich creates tailored experiences that meet the unique needs of clients, sponsors, and delegates, fostering collaboration and success. Key Responsibilities

1. Work closely with exhibition curators, organizers, and stakeholders to understand event objectives.
2. Develop detailed operational plans, including timelines, budgets, and resource allocation.
3. Manage logistics such as venue selection, space planning, transportation, and setup/takedown schedules.
4. Ensure compliance with all health, safety, and accessibility regulations.
5. Welcome confirmed clients via email and introduce them to the team.
6. Collect and organize speaker presentations and materials as per the agenda.
7. Maintain an up-to-date database of event attendees.
8. Identify, assess, and onboard vendors for services like exhibition construction, AV equipment, lighting, and transport.
9. Negotiate contracts and manage vendor relationships to ensure high-quality and cost-effective services.
10. Coordinate with vendors to ensure timely delivery, installation, and maintenance of exhibition materials.
11. Maintain accurate records of exhibition-related assets, including artwork, signage, display materials, and technology.
12. Liaise with clients to customize booth construction and manage all additional orders.
13. Oversee shipping, storage, and insurance of assets, ensuring safe handling and protection.
14. Conduct routine audits to monitor asset condition, plan maintenance, and schedule replacements when needed.
15. Develop and manage exhibition budgets, track expenses, and ensure adherence to financial guidelines.
16. Provide cost estimates, forecasts, and financial reports for informed decision-making.
17. Identify opportunities to optimize costs without compromising on quality.
18. Work alongside the marketing team to enhance the visitor experience.
19. Address visitor inquiries and concerns in a professional and timely manner.
20. Implement crowd management strategies and oversee queue handling during peak hours.
21. Coordinate flights, accommodation, and all related bookings.

Desired Skills and Experience

• Vendor and Supplier Relationship Management
• Budgeting and Financial Reporting
• Exceptional Customer Service and Visitor Experience Management
• Knowledge of Health and Safety Compliance
• Team Collaboration and Coordination
• Strong Verbal, Listening, and Written Communication Skills
• Effective Time Management and Prioritization
• Self-Motivated with a Willingness to Learn and Develop
• Skilled in Building Senior-Level Relationships
• Expertise in Customer Development and Relationship Management
• Hardworking, Articulate, Numerate, Highly Motivated Team Player and multi-task
• Valid UAE Driving License

Why Join Us? At Aldrich, we don’t just plan events—we create unforgettable experiences! If you thrive in a fast-paced environment, love bringing ideas to life, and enjoy working with a dynamic team, this is the place for you. What’s in it for you?

• Be part of industry-leading exhibitions and conferences that make a global impact.
• Teamwork is at our core! You'll work alongside passionate professionals who love what they do.
• We invest in our people, offering learning opportunities and a clear path for growth.
• No two days are the same. One moment you’re coordinating a major exhibition, the next, you're brainstorming groundbreaking event ideas!
• We take our events seriously, but we also believe in celebrating our wins with team outings, fun office vibes, and lots of coffee!
• Creativity and innovation drive us forward, and we welcome fresh perspectives that push boundaries.

If you're ready for an adventure where your work makes a real impact, welcome to Aldrich—where careers are built, and events come to life! ONLY APPLY IF YOU HAVE VALID OPERATIONS EXPERIENCE WITHIN EVENTS AND EXHIBITIONS

Seniority level

Entry level

Employment type

Full-time

Industries

Business Consulting and Services #J-18808-Ljbffr