Início Arábia Saudita Events and Logistics Coordinator

Início Arábia Saudita Events and Logistics Coordinator

Events and Logistics Coordinator

Full time na JAL International Co. Ltd. no Saudi Arabia
Publicado em February 4, 2025

Detalhes do emprego

Events and Logistics Coordinator Job Details Scope of Work

  • Event Planning and Coordination: Organize and manage events for the VPR Office, including conferences, workshops, seminars, and special events related to research and Centers of Excellence (CoEs).
  • Logistics Management: Oversee all logistical aspects of events, including venue selection, catering, audiovisual needs, transportation, and accommodations for participants.
  • Stakeholder Communication: Liaise with internal and external stakeholders, including researchers, faculty, and vendors, to ensure seamless event execution.
  • Budget Management: Assist in budget planning and tracking for events, ensuring all expenses are within the allocated budget and providing regular updates to management.
  • Research Support: Collaborate with research teams and CoEs to identify event needs, gather input, and incorporate feedback for continuous improvement of event offerings.
  • Marketing and Promotion: Develop promotional materials and strategies to increase attendance and engagement for events, utilizing various communication channels.
  • Post-Event Evaluation: Conduct post-event evaluations, gather feedback, and prepare reports to assess the success of events and inform future planning.
Competencies
  • Organizational Skills: Exceptional ability to manage multiple projects and priorities simultaneously, demonstrating strong attention to detail.
  • Communication Skills: Excellent verbal and written communication skills to effectively interact with diverse audiences.
  • Problem-Solving: Strong analytical and problem-solving abilities to address challenges that arise during event planning and execution.
  • Team Collaboration: Proven ability to work collaboratively in a team environment and foster positive working relationships Excellent computer skills in programs such as Microsoft Office, CRM, SAP, etc.
  • Adaptability: Flexibility to adapt to changing circumstances and priorities, with a proactive approach to overcoming obstacles.
  • Technical Skills: Proficiency in event management software and tools, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
  • Language Skills: Fluency in English is required; proficiency in Arabic is a plus.
Qualifications Bachelor's degree in Event Management, Communications, or a related field. Experience
  • At least two (2) years of experience in event planning, logistics coordination, or a similar role, preferably in an academic or research environment.
  • Demonstrated experience in coordinating events of varying sizes and complexities, with a track record of successful execution.
  • Experience in budget management and financial tracking for events.
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