Administrator - 6 Months Contract Role
Detalhes do emprego
Transguard Workforce Solutions is the UAE's leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution. We are currently recruiting for a Administrator - 6 Months Contract Role for one of our clients to be based out of their Dubai office. Job Purpose:
- Manage, coordinate, and streamline administrative and operational workflows and procedures across the company's diverse Community and FM portfolio. Supervise allocated properties.
- Manage filing systems (hard and soft copy) for all Community and FM-related portfolio documentation.
- Maintain an overall contract register with contract copies across the Community and FM portfolio, including duration and expiry dates.
- Custodian of statutory compliance trackers across Community and FM portfolio, including certificates of compliance and mandatory testing.
- Custodian and contact point for utility billing, including DEWA and DCD.
- Monitor company's FM and Community email accounts managed by 3rd parties. Escalate any irregularities.
- Supervise all 3rd party service provider CAFM systems daily/monthly reporting. Notify stakeholders of non-conformances and KPI breaches. Escalate when required.
- Supervise the drafting and release of Non-Conformance Reports (NCRs) to service providers across the company's Community and FM portfolio. Monitor and review responses and closure.
- Coordinate the timely submission of all service provider monthly reports in compliance with contracts. Escalate any breaches.
- Coordinate Enterprise Resource Planning (ERP) software systems for department, including Purchase Requests (PRs), Purchase Orders (POs), Goods Received Notes (GRNs), and invoicing settlement.
- Coordinate submission of internal accrual accounting monthly report for FM department.
- Coordinate annual budget preparations and monitoring forecast in line with expectations for community and FM portfolio.
- Lead department coordination for internal auditing.
- General office administration tasks including meeting coordination and scheduling.
- Supervise allocated Community and FM properties.
- 5 years of relevant property experience in preferably both FM and Community operations.
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Hiring company
Transguard Workforce Solutions
Transguard Workforce Solutions delivers Professional Outsourcing & Recruitment services. We currently employ over 2000+ Staff from over 70 different nationalities. Across the Group, we payroll over 65,000 employees monthly and provide 3 Year Immigration Visas.
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