Admin Executive, Facilities
Full time
na MyTOWN Shopping Centre
no
Malaysia
Publicado em January 25, 2025
Detalhes do emprego
MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers. MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to
Job Description
KEY RESPONSIBILITIES- To assist HOD with the FM budget and expenses (OPEX & CAPEX)
- Responsible for administrative works, document systemization and upkeep.
- To attend POI meeting and discussion with the respective department when it deems necessary.
- Maintain / update reports, files and records.
- To assist the FM team as and when it deems necessary.
- To perform any data entry such as HR TimeTec & attendance and to ensure timely submission.
- To assist in preparing monthly / weekly / yearly report.
- To initiate, track and follow up on insurance claims.
- To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department.
- To manage the FM storeroom and stocks when needed.
- Arranging meetings, preparing agendas, and taking minutes.
- Maintain and order office supplies.
- Receive invoices and review for accuracy.
- To carry out any other duties instructed by the management from time to time.
Qualifications
- At least SPM/STPM OR Diploma Holder
- Relevant training or courses that related to administrative course, i.e. office management, etc
- Possess at least 1 or 2years’ experience in administrative work.
Additional Information
Motivation:- Passionate about growing business and people together
- Enjoy meeting customers and helping customers by providing effective solutions
- Strong sense of achievement in change management
- A desire for continuous improvement
- A desire for keeping everything organised and structured
- Written communication
- Verbal communication
- Organization
- Time management
- Attention to detail
- Microsoft Outlook, Word, Excel and PowerPoint
- Calendar management
- Typing correspondence
- Managing account for metering system
- Producing reports
- Communication Proficiency
- Analytical & Problem Solving
- Pleasant Personality
- Interaction & Interpersonal Skills
- Ability to remain calm under pressure
- Negotiation and manage people expectation
- Accurate data and getting the finer detail right
- Demonstrate fast, efficient and accurate typing skills
- Able to format documents appropriately and accurately, and adjust the content according to the task
- Teamworking
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