Senior Executive Administrative

Job Description – Sr. Executive Administration Position Objective/Roles & Responsibilities The Administration Sr. Executive plays a vital role in overseeing the daily administrative operations within the office, ensuring smooth and efficient office management. This role involves leading administrative staff, streamlining processes, managing office resources, coordinating schedules, Additionally, the position includes providing travel management support for executives and staff, handling logistics, bookings, and travel arrangements as required. Task

• Supervise and lead a team of administrative assistants and office support staff, providing guidance and support in daily tasks.
• Monitor and maintain the office environment, working closely with facilities teams to ensure cleanliness and safety standards.
• Identify areas for process improvements and implement more efficient administrative procedures to reduce costs and improve productivity.
• Scope includes organizing records, enforcing document retention policies, and ensuring compliance with data protection regulations.
• Oversee the internal and external communication of the organization, ensuring all correspondence is timely, professional, and accurate.
• Scope includes booking domestic and international travel, preparing travel itineraries, and ensuring cost-effective and efficient travel plans.
• Coordinate travel arrangements for executives and staff, including flight bookings, hotel accommodations, transportation, and itineraries.
• Provide assistance with travel-related issues, such as cancellations, delays, and itinerary changes, while maintaining adherence to company policies and budgets.
• Serve as the point of contact for staff or management regarding travel-related inquiries and assist with any travel-related problems that may arise.

Compliances

• Ensure administrative processes are compliant with company policies, health and safety regulations, and legal requirements.
• Scope includes supporting audits, implementing office policies, and ensuring adherence to privacy and data protection laws.
• Adhering to Work Timings, Leave Schedules RAC
• Contribute to the development and review of office-related policies and practices.

Qualifications and Technical Competencies Required Mandatory: Educational qualifications will be bachelor degree Experience  He/she should have at least 0 to 3 years of experience working in ITES / BPO industry with Administrative experience is considered an asset Technical Competencies: (Job related) Should have good knowledge of MS Excel and Power point  He is responsible for scheduling meetings, checking product quality, and deadlines of his subordinates.  Should have experience in dealing with Vendors  Should require experience in Travel arrangements and organizing events. Soft Skills: (Job related) Must have excellent written and verbal communication skills, so that he can present his views with clarity.  He/She must have the ability to work within deadlines and should achieve the targets. In short He/She must know how to manage time and prioritize his work under pressure.  He/She must be flexible and quick in responding within short notice period.  He/She should be adaptable in a dynamic working environment and organizational culture.  He/She should be reliable, trustworthy, and abide by the company & terms and conditions.  He/She must have good organizational skills, which are essential for managing every type of administrative job responsibility