Finance Admin Assistant - Studio

We're on the lookout for an exceptional Finance Admin Assistant with a keen interest in production studio to join our team! If you're ready to level up and eager to be part of a leading global full-service advertising agency that’s all about high-caliber work, then you're exactly who we're looking for! This opportunity is for someone eager to support producers and project managers in handling a diverse array of project finance and business admin tasks. Sound like you? Sound like fun? We invite you to read on… The Role: In this role, you are responsible for understanding both the financial instruments for the agency and specifically the studio financial processes required to run this business unit. You will need to be someone who is comfortable working with routine administration tasks around estimates, invoices, project financial health checks, and strong people skills interacting with the key drivers of financial accountability in studio. Excellent communication skills are required as this role interacts with key stakeholders within the department, the broader company and external vendors to the agency. You will bring good knowledge of the Microsoft Office suite of tools, specifically Microsoft Excel, to manage day to day operational administration. You will identify and recommend opportunities to optimize studio operation processes, in order to achieve improved performance for the team. This role has dotted line reporting to two managers in studio: The Director of Video Production: align with all vendor management and financial administration for the video production department The Director of Digital Delivery: support daily tasks in service of all digital project health and financial management What your typical day will look like:

• Manage project billing and financial health in collaboration with producers and project managers
• Collaborate with producers and PMs in studio to manage purchase Orders and invoices/timesheets for external freelance vendors
• Take the lead on managing freelance vendors to the agency, who represent existing studio services to our clients, and the required financial administration for these suppliers
• Contribute to flawless financial management every day, as part of end-to-end execution of all work
• Lead regular project finance monitoring and identify any project financial risks to key stakeholders
• Be the liaison for studio with the Business Administration and Finance teams
• Engage in contingency planning and recommend solutions.
• Ensure that agreed-upon agency workflow/process is followed.

The Knowledge and Experience you bring:

• College or University degree (in Business Administration or Program Management is asset)
• 3 - 5 years of administrative assistant experience
• Advertising Agency experience is an asset.
• Automotive industry experience is an asset.

The Skills and Qualities that make you stand out:

• Excellent written and verbal communication skills.
• Strong business acumen and interpersonal skills with a solution focused mindset.
• Results driven, self-motivated, assertive, and resourceful.
• Exceptional time management skills and detail oriented.
• Ability to collaborate cross-functionally and identify areas requiring focused attention from a financial management perspective
• Some knowledge of advertising agency processes and principles strongly desired.
• Proficient in MS Office applications,
• Experience in Smartsheet, Adobe Acrobat Professional, Workstreams or Basecamp desirable

What you’ll love about working at INNOCEAN Canada: -People-first and Inclusive of all – we’re proud to be recognized by ‘Great Places to Work’ - three years in a row and counting – overall, as well as for youth, inclusion, and as a Best Place to Work for Women. -Flexible hybrid work set up, with an awesome space at King Street West for collaboration and team get-togethers. -Generous time off plus an end of year winter break equals time well taken; our people also get extra days off when they reach key work milestones!-Your Wellbeing is all-important. Our comprehensive plan covers insurance must-haves and nice to haves from full benefits coverage and flex spending account for additional $$$, to RRSP’s confidential individual counseling, and paid personal days for you to take care of you. -Coaching and mentorship in your day-to-day to fuel your growth. INNOCEAN Canada is an equal opportunity employer that is committed to diversity, inclusion, and teamwork. We encourage all qualified applicants to inquire below. Any disability-related needs will be accommodated throughout the recruitment process.