Executive Assistant, Chief Accounting Officer

Job DescriptionWho We AreCreative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.The RoleThe Assistant to the Chief Accounting Officer (CAO) strives to anticipate needs, keep things running smoothly and clear the path for our Executives to do their best work. The ideal candidate has prior experience in a similar role, is adept at navigating a fast-paced environment and is passionate about making an impact in this role.ResponsibilitiesManage and organize (CAO's) highly complex and demanding calendars.Be a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations aligned with executives' and teams' priorities.Collaborate with internal stakeholders and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.Be a sounding board and confidant to keep the (CAO's) well informed and help facilitate his/her decision-making.Handle highly confidential and/or sensitive departmental matters with discretion and tact.Proactively develop relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working in both remote and office settings.Assist (CAO) with team recognition and engagement to help boost appreciation and team morale.Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.Compile receipts to submit timely and accurate expense reports.Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.Coordinates and schedules meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support.Provide in-office support to executives, ranging from catering needs to AV assistance.Performs other related duties as assigned.QualificationsFour-year college degree preferredA minimum of 8 years of experience supporting C-level executivesThe ability to make well-thought-out decisions on behalf of the CAOProficiency with Microsoft Office Suite products, including Word and ExcelVery organized with the ability to reprioritize at a moment's noticeStrong attention to detail and accuracy with an emphasis on qualitySophistication and maturity to deal directly with high network internal and external clientsDemonstrated ability to protect and manage confidential information appropriatelyOutstanding written and verbal communication skillsSelf-starter with the ability to work independentlySelf-motivated, positive, and enthusiasticIntellectually curiousLocationThis role is hybrid, based out of the Los Angeles office.Compensation: The base hourly rate for this position is in the range of $30.00 - $37.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.Please provide complete and legible information. An incomplete application may affect your consideration for employment.Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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