Detalhes do emprego
Job Summary
This position provides office and administration support through providing excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and fulfilling all administration requirements assigned.
Job Responsibilities 1
Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.
Maintains a scheduler to help organize appointments with the direct supervisor and give necessary advice / reminder on daily basis and ensure critical meetings are not missed.
Checks admission of guests without appointments to the direct supervisor on daily basis.
Maintains a log of visitors and appointments for easy reference on a daily basis.
Ensures to appear and act in a professional and pleasant manner with all visitors and score 90% or more in random performance surveys conducted by the department head.
Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor's office.
Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.
Records all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
Advises the direct supervisor for any documents / matters that require immediate attention on daily basis.
Ensures to screen and forward approved calls to the direct supervisor on daily basis.
Monitors all documents coming in or leaving the department in compliance to the quality management system at all times.
Ensures proper dissemination of mails to the department on daily basis.
Ensures that couriers / packages are delivered / received on timely manner
Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors
Ensures to compile data, prepare error free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline.
Prepares accurate and well-presented correspondence on daily basis.
Ensures that required correspondence is submitted for signature / approval within one day from receipt of instruction.
Submits all required reports on the time required.
Skills
Additional Responsibilities 3
Job Knowledge & Skills
Good communication skills
Good organizational skills
Good command of PowerPoint and Excel.
Good attention to details.
Prior experience in similar position for at least 5 years
Fluent in English. Arabic and Russian or Kazak are a plus.
ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
5-7 years total work experience in similar role
Competencies
Collaboration
Accountability
Resilience
Quality
Leadership
Clerical Documentation Tools L2
Calendar Maintenance L2
Document & Record Control L2
Data Analysis L2
Administrative Document Design L2
Education
Bachelor's Degree in Business Administration or any related field#J-18808-Ljbffr
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
Hiring company
Confidential
Similiar Jobs that might interest you
Senior Specialist - Manager
NES Fircroft... Senior Specialist - Category Manager (P4) the ... specialists (matrix) handling all personnel development, KPI management, ...
Qatar - Doha 16 dias atrás
Senior Fishing Specialist
Weatherford... the top level of Field Specialist, who have a demanding, ... our clients. Acts to manage field crews whenever necessary ( ...
Qatar - Doha 16 dias atrás
Senior Telecom Engineer
NES Fircroft... good benefits. Position: - Senior Telecom Engineer (UK ... and continuity management principles Job Purpose This Senior ...
Qatar - Doha 16 dias atrás
... & COMMUNICATION TECHNOLOGY Title SENIOR INFORMATION SECURITY RISK ... remediation of risk • Manage information security risk ...
Qatar 16 dias atrás
Senior Plant Safety Officer
NES Fircroft... good benefits. Job Title: Senior Plant Safety Officer ... for Safety Incident Management supporting department objectives. ...
Qatar - Doha 16 dias atrás
Senior Analyst â
NES Fircroft... good benefits. Position: - Senior Analyst - Cyber ... procedures including incident management procedures. ⢠Deliver ...
Qatar - Doha 16 dias atrás
Senior Systems Analyst â
NES Fircroft... vacancy is for Senior Systems Analyst - ... scope, features, facilities, management, reliability, resilience, security ...
Qatar - Doha 16 dias atrás
SENIOR SYSTEMS ENGINEER (Telecommunications)
QatarEnergy... The Telecommunication Services Senior Systems Engineer primary ... services. • Strong Project management skills and ability ...
Qatar 16 dias atrás
Senior Analyst â
NES Fircroft... with good benefits. Position: - Senior Analyst - Enterprise Architecture ... experience a technology management IT and/or ...
Qatar - Doha 16 dias atrás
Senior Drilling Engineer / Drilling Engineer
SofomationMin 8 yeaes of Experience in Drilling operations, Onshore & Offshore, HPHT
Qatar - Doha 16 dias atrás
CARGO ADMINISTRATION SUPERVISOR
QatarEnergyDepartment RAS LAFFAN PORT Title CARGO ADMINISTRATION SUPERVISOR Primary Purpose of Job Shift supervisor is ...
Qatar 16 dias atrás
Training Centre Administrator
NES FircroftGreetings from NES!! NES Fircroft is urgently hiring for a well-known Oil and Gas Operating company Based in Qatar. It ...
Qatar - Doha 16 dias atrás
WHP Senior MIEC Mechanical Engineer
NES FircroftPosition: WHP Senior MIEC Mechanical Engineer Start date: ...
Qatar - Doha 16 dias atrás
SYSTEMS ENGINEER (INDUSTRIAL SOLUTIONS)
QatarEnergy... , all stakeholders, and Senior Management / Steering Committee on managing the assigned projects/programs ...
Qatar 16 dias atrás
Telecom Foreman / Supervisor
NES Fircroft... Demonstrated experience in project management in oil and ... users, or escalating to Senior Systems Engineer. Monitor ...
Qatar - Doha 16 dias atrás
Sr. Systems Engineer (Support & DB)
QatarEnergy... DB) Primary Purpose of Job Senior System Engineer (DB) develops ... in managing MSSQL Server 2019+, MS Azure SQL/Managed ...
Qatar 16 dias atrás
Fire Prevention Engineer
QatarEnergy... university. NFPA Certified Fire Protection Specialist (CFPS) or Certified Fire Plan ...
Qatar 16 dias atrás
EPCIC Contract Specialist
NES Fircroft... insightful reports to management. Coordinate seamless ... Business Administration, Contract Management, Law, Engineering, ...
Qatar - Doha 16 dias atrás
INSPECTION & COMPLIANCE OFFICER
QatarEnergy... with Safety Management System and QP Guidelines for Managing HSE ... Education • Diploma in Safety Management and/or 8 years ...
Qatar 16 dias atrás
Porque está a reportar esta oferta?
Job has expired Visualização não disponívelEm alternativa, poderá clicar no Link ou Copiar/Colar para o seu Browser.
https://en-qa.whatjobs.com/coopob__cpl___2551_133189__2204?utm_source=2204&utm_medium=feed&keyword=Senior-Administrator&location=Doha&geoID=13