Office Coordinator / Executive Assistant

Fantastic & rare opportunity. This high-profile award-winning international production company needs a highly organised and detail-oriented Coordinator/Administrator. You'll need to be super organised, with advance computer skills to provide crucial support to the Head of Production, as well as some local and international team members as required.

This role is newly created and will be essential to the smooth operations across all aspects of their projects, from administrative tasks to coordination of meetings and office management. You'll need to be able to work autonomously and manage your workload effectively without constant supervision.

Key responsibilities will include:

Support for the Head of Production

Coordinating meetings with multiple stakeholders across different time zones, including setting up meeting rooms and virtual meetings.

Creating and maintaining systems, excel spreadsheets, and tracking mechanisms for efficient office and project management.

Managing storage units and access for productions.

Providing admin support to production teams, including checking availability for crew and creatives for upcoming projects and booking facilities as required.

Handling expense management tasks such as petty cash, quarterly reports, and liaise with accountants and bookkeepers.

Managing the office space including the kitchen, stationary supplies, mail, and general upkeep.

Arranging catering for meetings, writers' rooms, and other events as required.

Qualifications:

Demonstrated experience providing support to a creative team

Strong organisational & time management skills with reliable attention to detail

Excellent communication skills with the ability to interact effectively with colleagues and associates both locally and internationally.

Ability to work autonomously and manage your workload effectively without constant supervision

Proficiency in MAC, Microsoft Office suite; familiarity with Adobe Suite is preferred but not required Ability to use Purchase Order systems.

Flexibility and adaptability to handle multiple tasks and priorities in a fast-paced & changeable environment

A proactive and solutions-oriented mindset with a willingness to take initiative and collaborate with team members

Please note, this is a senior administrator role to support the production office functions. Those wanting a foot in the door to production coordinating, need not apply.

Apply now or enquiries to (email protected)