Executive Secretary - Hang Seng Bank (HK)

Job description A Career with Hang Seng Bank Hang Seng is committed to service excellence. Our people are our most important asset and play a vital role in our efforts to continually enhance our performance for customers and provide best-in-class products and services. We seek to attract high-calibre talent by offering a dynamic working environment, good career development opportunities and competitive compensation packages. Digital Business Services - Information Technology In Hang Sang Information Technology, we amplify our services and solutions through innovative application of technologies, delivering a comprehensive range of products and services in meeting changing customer needs. We enhance customer convenience, access and choices across our distribution channels, providing secure and engaged offering at individual's lifestyle expectation. We advocate creativity and collaboration to unlock the potential of our people, creating an open and progressive workplace. We develop deep expertise in financial technologies, consulting and partnering with our business in delivering customer centric propositions in an agile environment. We deploy the latest technologies to meet changing customer needs and enhance the Bank's leading and competitive position in the market. Cloud First is our strategic direction which enable us to fulfill our customer expectations dynamically and efficiently. We are currently seeking a high caliber professional to join our department as Executive Secretary. Principal responsibilities

• Provide secretarial and coordination services to Directors and management
• Provide administrative and personnel support to the function.
• Handle documents and general office processing and assist in the transition into a paperless and electronic environment
• Assist in basic corporate governance works
• Assist in meeting logistics and coordination for Directors and management trainings as and when required
• Manage itinerary of meetings and events for Directors and management and support departmental events including but not limited to, lunches/dinner/events for Directors/management
• Handle administrative duties including telephone calls, emails in an accurate and prompt manner, and conference room booking for the function
• Support basic finance processing and approvals of departmental expenses
• Handle booking of overseas travels and support of visitors
• Streamline and simplify departmental administrative process to empower self-service of the team

• Diploma Holder or above
• Minimum of 5 years of relevant experience in sizable organizations, experience in financial services will be an advantage
• Strong attention to details, with ability to work independently and under pressure
• Good communication, interpersonal and organizational skills
• Good knowledge of computer skills and office automation tools
• Strong change orientation and initiative on continual improvements
• Proficiency in both English and Chinese; written and spoken
• Great sense of ownership and servicing mindset to ensure efficient and effective customer service processes