Human Resources Assistant

Job Title:

HR Assistant

Employment terms:

3 months full time contract (35 hours/week), evening and weekend hours can be expected and are based on your availability.

Salary range:

$16.55 per hour

Expected start date:

ASAP

Expected end date:

July 31st, 2024

Number of positions:

1

Reporting to:

HR Manager

Locations:

Flemingdon Health Centre at 10 Gateway, Fairview Health Centre at 5 Fairview Drive and Health Access Thorncliffe Park (HATP) at 45 Overlea Blvd

Application deadline:

April 18th, 2024 by 5:00pm Eastern Time

Application Process:

Qualified applicants are invited to submit their application online using the link below:

www.jobillico.com/en/job-offer/flemingdon-health-centre/human-resources-assistant-/13591326

Please include a cover letter and resume in a single file.

Background: Flemingdon Health Centre (FHC) is an engaged and involved member of some of Toronto's most dynamic neighborhoods; Flemingdon Park, Fairview and Thorncliffe Park. FHC is a registered charity and an incorporated not-for-profit Community Health Centre (CHC), with a vision of Strong Healthy Communities. Across our three sites, we provide a range of health-related services based on the social determinants of health with extensive community engagement.

At FHC, we believe that health is much more than just the absence of disease. Our approach to community health encompasses the social determinants of health which includes: education, employment, isolation, food security and social supports, and utilizes a community development model to promote health, prevent disease, and strengthen community capacity. We value health equity, inclusion, community engagement, accountability & transparency, excellence and collaboration & partnerships.

Position Summary:

The HR Assistant will work with the Human Resources team to ensure implementation of high-quality recruitment, training, performance management, employee engagement and rewards management policies and practices. The HR Assistant will report to the Human Resources Manager and/or delegate to help raise the quality of service provided to community by way of skilled and motivated employees. This position requires the candidate to be friendly, professional, organized and supportive, working and communicating effectively with clients and providers.

Duties & Responsibilities:

Arrange onboarding sessions (coordination with various departments)

Screen applicants to ensure they meet FHC eligibility criteria

Maintain employee files and ensure HR database is up to date.

Process a range of documents including but not limited to; offer letters, letters of employment, attendance reports, benefits documentation and job postings, forms and orders/invoices

Assist with maintenance of HR Policies and Procedures manual, Occupational Health & Safety documents and other documentations

Assist in development of job postings, interviews scheduling, and support with employee on-boarding and new hire documentation.

Support in the tracking and documentation of employee training as per legislation.

Support in tracking HR processes such as performance management, salary increases, time tracker, change in benefit entitlements etc.

Answer employee inquiries in a responsive, professional manner consistent with excellent customer service

Front desk screening and supporting on-site operations as required.

Assist the Human Resources Manager or designate in fulfillment of different projects and assignments that may arise from time to time

Skills & Qualifications:

Bachelor's degree in Human Resources or related field

Minimum of two years' experience in Human Resources or Administration

Proficiency in MS office suite (MS Word, MS excel, MS PowerPoint)

Excellent interpersonal, oral/written communication skills

Ability to maintain strict confidentiality of all HR information

High level of integrity and responsibility is expected at all times

Very high attention to detail

Excellent organizational, coordination and multitasking skills with an ability to be flexible and respond to fluctuating workloads

Strong analytical and problem-solving skills

Committed to embracing diversity in our communities and promote respect, equity and a sense of belonging in our work environment and in the provision of programs and services through an Anti-Racism Anti-Oppression (ARAO) framework

Ability to speak other languages relevant to the catchment area, preferably Farsi, Pashto, Slovak, Czech, Arabic, Mandarin, Urdu, Hindi or Tamil is considered an asset

Ability to work flexible hours

Vaccines (COVID-19 and others) are a requirement of the job pursuant to the Ontario Human Rights Code.

Working Conditions & Physical Requirements:

Incumbent will be expected to work some evening and/or weekend hours based on project demands.

We encourage applications from individuals who can identify with the diverse communities we serve. We thank all applicants for their interest but regret that only those selected for an interview will receive an acknowledgement. Please note that a criminal background check (Vulnerable sector) will be conducted for this position. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.