Secretary

Job Description

• Manage the Finance Director's calendar, schedule appointments, and coordinate meetings and travel arrangements.
• Prepare and distribute agendas, minutes, and other relevant documents for meetings and ensure timely follow-up on action items.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, and respond or redirect them as appropriate.
• Maintain an organized filing system, both physical and electronic, for documents, reports, and other financial records.
• Assist in preparing presentations, reports, and financial statements as required. Coordinate and schedule interdepartmental meetings, ensuring effective communication and collaboration among teams.
• Maintain confidentiality of sensitive information and exercise discretion while handling confidential matters.
• Track and monitor deadlines, ensuring timely submission of financial reports and documentation.
• Assist in organizing and maintaining the finance department's records, including contracts, invoices, and receipts.
• Provide general administrative support to the finance department, including handling expense reimbursements, processing invoices, and managing office supplies.

Job Requirements

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• A high degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office
• High school diploma