Administration Manager - HR Department (Kuwaiti preferred)

na AIU no Kuwait
Publicado em January 8, 2024
Detalhes do emprego

Administration Manager - HR Department (Kuwaiti preferred) American International University - Kuwait Reports to: Director HR & Admin Job Role This position oversees and manages all transactions related to government relations, visas, residencies, PUC approvals, and apartments, transportation, and other logistics for staff members of AIU Kuwait. You will work closely with the HR Team in ensuring efficient employee relations and administration. Key Responsibilities:
Manage and coordinate transactions with government agencies andministries.
Process and maintain company licenses, permits, and Authorized Signatories. Permits include (Fire, Trade & Industry, Municipality, Labor, Traffic department, Information, Justice, Defense, Customs)
Process and maintain visas for overseas hire and staff residencies, PUC permits, social security registration and cancellation, and insurance.
Coordinate university apartments and arrange transportation for AIU faculty staff members.
Work closely with the HR team on relocation arrangements for overseas hires.
Coordinate with the maintenance team to ensure efficient management of company apartments.
Manage mailbox, telecom, and company lines.
Ensure timely renewals of all company vehicle papers and insurances.
Ensure accurate maintenance of all admin records and files. Create and maintain the admin database and filing system. Keep accurate and timely records of confidential and sensitive documents and reports.
Manage admin related contracts with third parties.
Perform other responsibilities and tasks as required.
Qualifications:
Diploma
5-7 years of experience in a similar role
Strong communication skills in Arabic & English (written and spoken).
Accountability, Ownership, and ability to get things done.
Oracle HRMS with particular emphasis on employee records and Payroll process administration
Strong knowledge of Kuwait labor law, PUC, visas, and residencies regulations & procedures.
About American InternationalUniversity : AIU is a new institution of higher education in Kuwait with the first student cohort admitted in fall 2019. It is a private, co-educational institution offering undergraduate degrees based on the American model of higher education. Through its educational programs, the College serves the intellectual, cultural, and personal growth of all members of its community. AIU’s offers degree programs in Engineering, Architecture, and Design, and Business Administration where the language of instruction is English. For more information about AIUvisit: #J-18808-Ljbffr
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&nbsp;<br />
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<ul>
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<strong>ADDITIONAL STUDY MATERIALS- BUSINESS ADMINISTRATION SKILLS</strong>

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</ul>
<strong>Method of Assessment:</strong><br />
<br />
At the end of the course learners will also take online multiple choice question assessment tests. This online multiple choice question tests are marked automatically so you will receive an instant grade and know whether you have passed the course.<br />
<br />
<strong>Certification</strong><br />
<br />
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&nbsp;<br />
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<br />
Studying business administration can help you to build a career throughout the world of business. This course will give you the knowledge and technical skills required to succeed when it comes to business administration. If you need to progress in your role, or get a promotion, learn more about business communication, administration, how to deliver effective customer service and effective way to manage your time. If you are new to administration, or have some experience, but want to go on to further study, this course is for you.<br />
<br />
This Business Administration Skill course is a job ready qualification that prepares learners for work in a specific industry. The course is designed to give you the knowledge and skills you will need to work in a business administration role and to develop your expertise within the role in areas such as business communication, administration, delivering presentations and presenting business data.<br />
&nbsp;<br />
This Business Administration Skills course is comprehensive and designed to cover the key areas of the following curriculum. This course has been designed for 25 guided learning hours.<br />
<br />
<strong>COURSE CURRICULUM</strong><br />
<br />
<strong>01. PROFESSIONALISM IN THE OFFICE ENVIRONMENT</strong>

<ul>
	<li>Positioning of your Job</li>
	<li>Improving Your Professionalism</li>
	<li>Enhancing Your Skills</li>
	<li>Communicating and Building Relationship</li>
	<li>Module Handouts- Professionalism in the Office Environment</li>
</ul>
<strong>02. BUSINESS ETIQUETTE</strong>

<ul>
	<li>Fundamentals of Professional Behaviour</li>
	<li>Interview Techniques</li>
	<li>Business Meeting</li>
	<li>Working in Multicultural Environment</li>
	<li>Module Handouts- Business Etiquette</li>
</ul>
<strong>03. COMMUNICATION IN BUSINESS ENVIRONMENT</strong>

<ul>
	<li>Business Communication</li>
	<li>Different Types of Communication Methods</li>
	<li>Effective Working for your Company Management</li>
	<li>Module Book- Communication in Business Environment</li>
</ul>
<strong>04. CRITICAL THINKING AND DECISIONS MAKING</strong>

<ul>
	<li>How to face for New Problems</li>
	<li>Identifying and Solving the Problem</li>
	<li>Decisions Making</li>
	<li>Module Book- Critical Thinking and Decisions Making</li>
</ul>
<strong>05. TIME MANAGEMENT SKILLS FOR YOUR CAREER</strong>

<ul>
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	<li>Effective Energy Distribution</li>
	<li>Working with Your Personal Styles</li>
	<li>Building and Establishing your Action Plan</li>
	<li>Module Book- Time Management Skills for your Career</li>
</ul>
<strong>06. DEVELOPING CUSTOMER SERVICE SKILLS</strong>

<ul>
	<li>Principles of Customer Service.</li>
	<li>Identifying Customer Needs</li>
	<li>Customer Service &amp; Telephone Etiquette</li>
	<li>Module Book- Developing Customer Service Skills</li>
</ul>
<strong>07. MANAGING CUSTOMER COMPLAINTS</strong>

<ul>
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	<li>Module Book- Managing Customer Complaints</li>
</ul>
<strong>08. STRESS MANAGEMENT</strong>

<ul>
	<li>Enduring Stress</li>
	<li>Module Book- Stress Management</li>
</ul>
<strong>ADDITIONAL STUDY MATERIALS- BUSINESS ADMINISTRATION SKILLS</strong>

<ul>
	<li>Additional Study Materials- Certificate in Business Administration</li>
</ul>
<strong>Method of Assessment:</strong><br />
<br />
At the end of the course learners will also take online multiple choice question assessment tests. This online multiple choice question tests are marked automatically so you will receive an instant grade and know whether you have passed the course.<br />
<br />
<strong>Certification</strong><br />
<br />
Successful candidates will be awarded&nbsp;<em>&ldquo;Certificate in Business Administration Skills&rdquo;.</em><br />
&nbsp;<br />
&nbsp;',
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			'summary' => '<strong>Overview</strong><br>
<br>
This<strong>&nbsp;Hotel Receptionist Training</strong>&nbsp;will help you obtain the basic office skills necessary to perform professionally and efficiently the daily tasks required of a receptionist. As you progress through each lesson you will learn how to become a skilled receptionist in today's technology-based offices.<br>
<br>
Our Hotel Receptionist offer you the opportunity to study 24/7 wherever you are in the world. These intensive on line courses are opened to anyone with an interest in the topic and give you access to world-class learning led by 1Training International.<br>
<br>
<strong>1Training International works in partnership with NUS, so all registered 1Training learners can get an NUS Extra discount card, which gives you amazing discounts on thousands of products from the biggest companies.</strong><br>
<br>
<strong>Why should I choose 1Training?</strong>
<ul>
 <li><strong>No Hidden Fees</strong></li>
 <li>The price shown on Laimoon is for the whole course, including the final exam and free e-certificate.</li>
 <li>Accredited qualification</li>
 <li>Excellent quality video tutorials</li>
 <li>You'll be eligible for an NUS Discount Card</li>
 <li>Get one year's access to the course</li>
 <li>Get support by phone, live chat, and email</li>
 <li>Join our friendly online learning platform</li>
 <li>Our Course is fully compatible with PC's, Mac's, Laptop, Tablet and Smartphone devices. So, you can access your course on Wi-Fi, 3G or 4G.</li>
</ul>
Description<br>
<br>
Learn for less with&nbsp;<strong>1Training discount courses</strong>&nbsp;online! You'll love 1Training's excellent quality, competitive prices, and first class learner support. With this excellent discount course you can expect&nbsp;<strong>professional qualification</strong>, which will enable you to enhance your CV in no time, and for less!<br>
<br>
<strong>What skills am I going to get from this course?</strong>
<ul>
 <li>By enrolling to this course, you'll be able to produce standard documents and you'll learn about difficult customer handling.</li>
 <li>Logging in to this course, you'll gain knowledge in receptionist and telephone handling skills.</li>
 <li>Having this course, you'll learn master key Microsoft Office programs and social media handling.</li>
 <li>In this course, you'll become masters of data management and record keeping.</li>
 <li>This course will gain your knowledge in Travel and Accommodation arranging.</li>
 <li>On completion of this course, you'll gain the best management and customer handling skills.</li>
 <li>At the end of this course, you'll become an expert in customer service.</li>
</ul>
<strong>Course Duration:&nbsp;</strong><br>
<br>
Learners will have&nbsp;<strong>365 days access</strong>&nbsp;to their chosen course. The course is self-paced so you decide how fast or slow the training goes. If you need to extend your course access duration, it can be done at any time by extending your subscription.<br>
<br>
<strong>COURSE CURRICULUM</strong><br>
<br>
<strong>DOWNLOAD MATERIAL</strong>
<ul>
 <li>Additional Course Materials for Hotel Receptionist</li>
</ul>
<strong>MODULE 01</strong>
<ul>
 <li>Professional Receptionist Training Course Objectives</li>
 <li>The 90: 90 Principle to create a powerful first impression</li>
 <li>Hot Telephone Tips</li>
 <li>Get the facts- ask the right questions</li>
 <li>Discuss Solutions- learning to listen</li>
 <li>Dealing with difficult customers</li>
</ul>
<strong>MODULE 02</strong>
<ul>
 <li>Practice good telephone skills</li>
 <li>Managing database and company files</li>
 <li>Booking or Reservation procedure</li>
 <li>Deal effectively with security and safety issues</li>
 <li>Successful Meetings &amp; Minutes</li>
 <li>Meeting Arrangements</li>
 <li>Arranging Business Travel and Accommodation</li>
 <li>Email Tutorial</li>
 <li>How to use Social Media to promote your company</li>
 <li>Minute Taking</li>
 <li>Microsoft Excel Tutorial</li>
 <li>MS PowerPoint Tips</li>
 <li>MS Word Tips &amp; Tricks</li>
</ul>
<strong>How will I be assessed?</strong>
<ul>
 <li>At the end of the course learners will take an online multiple-choice question assessment test. This online multiple-choice question test is marked automatically so you will receive an instant grade and know whether you have passed the course.<br>
 &nbsp;</li>
 <li>Upon successful completion of this course, all learners will be awarded a&nbsp;<strong>FREE e-certificate</strong>&nbsp;(PDF format), and can also pay only &pound;19 to receive a printed version of the certificate if they wish.</li>
</ul>
<strong>What Certification am I going to receive?</strong><br>
<br>
Those who successfully pass this course will be awarded a Hotel Receptionist Certificate. Anyone eligible for certification will receive a&nbsp;<strong>FREE e-certificate</strong>&nbsp;with&nbsp;<strong>NO additional cost</strong>.',
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<p><a href="https://vimeo.com/233856018">1 Training</a> from <a href="https://vimeo.com/1training">1 Training</a> on <a href="https://vimeo.com">Vimeo</a>.</p>',
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			'course_id' => '96529',
			'title' => 'Hotel Receptionist',
			'slug' => 'upto-sixty-hours-hotel-receptionist-1training',
			'external_link' => 'https://www.1training.org/course/hotel-receptionist-training-online/',
			'summary' => '<strong>Overview</strong><br>
<br>
This<strong>&nbsp;Hotel Receptionist Training</strong>&nbsp;will help you obtain the basic office skills necessary to perform professionally and efficiently the daily tasks required of a receptionist. As you progress through each lesson you will learn how to become a skilled receptionist in today's technology-based offices.<br>
<br>
Our Hotel Receptionist offer you the opportunity to study 24/7 wherever you are in the world. These intensive on line courses are opened to anyone with an interest in the topic and give you access to world-class learning led by 1Training International.<br>
<br>
<strong>1Training International works in partnership with NUS, so all registered 1Training learners can get an NUS Extra discount card, which gives you amazing discounts on thousands of products from the biggest companies.</strong><br>
<br>
<strong>Why should I choose 1Training?</strong>
<ul>
 <li><strong>No Hidden Fees</strong></li>
 <li>The price shown on Laimoon is for the whole course, including the final exam and free e-certificate.</li>
 <li>Accredited qualification</li>
 <li>Excellent quality video tutorials</li>
 <li>You'll be eligible for an NUS Discount Card</li>
 <li>Get one year's access to the course</li>
 <li>Get support by phone, live chat, and email</li>
 <li>Join our friendly online learning platform</li>
 <li>Our Course is fully compatible with PC's, Mac's, Laptop, Tablet and Smartphone devices. So, you can access your course on Wi-Fi, 3G or 4G.</li>
</ul>
Description<br>
<br>
Learn for less with&nbsp;<strong>1Training discount courses</strong>&nbsp;online! You'll love 1Training's excellent quality, competitive prices, and first class learner support. With this excellent discount course you can expect&nbsp;<strong>professional qualification</strong>, which will enable you to enhance your CV in no time, and for less!<br>
<br>
<strong>What skills am I going to get from this course?</strong>
<ul>
 <li>By enrolling to this course, you'll be able to produce standard documents and you'll learn about difficult customer handling.</li>
 <li>Logging in to this course, you'll gain knowledge in receptionist and telephone handling skills.</li>
 <li>Having this course, you'll learn master key Microsoft Office programs and social media handling.</li>
 <li>In this course, you'll become masters of data management and record keeping.</li>
 <li>This course will gain your knowledge in Travel and Accommodation arranging.</li>
 <li>On completion of this course, you'll gain the best management and customer handling skills.</li>
 <li>At the end of this course, you'll become an expert in customer service.</li>
</ul>
<strong>Course Duration:&nbsp;</strong><br>
<br>
Learners will have&nbsp;<strong>365 days access</strong>&nbsp;to their chosen course. The course is self-paced so you decide how fast or slow the training goes. If you need to extend your course access duration, it can be done at any time by extending your subscription.<br>
<br>
<strong>COURSE CURRICULUM</strong><br>
<br>
<strong>DOWNLOAD MATERIAL</strong>
<ul>
 <li>Additional Course Materials for Hotel Receptionist</li>
</ul>
<strong>MODULE 01</strong>
<ul>
 <li>Professional Receptionist Training Course Objectives</li>
 <li>The 90: 90 Principle to create a powerful first impression</li>
 <li>Hot Telephone Tips</li>
 <li>Get the facts- ask the right questions</li>
 <li>Discuss Solutions- learning to listen</li>
 <li>Dealing with difficult customers</li>
</ul>
<strong>MODULE 02</strong>
<ul>
 <li>Practice good telephone skills</li>
 <li>Managing database and company files</li>
 <li>Booking or Reservation procedure</li>
 <li>Deal effectively with security and safety issues</li>
 <li>Successful Meetings &amp; Minutes</li>
 <li>Meeting Arrangements</li>
 <li>Arranging Business Travel and Accommodation</li>
 <li>Email Tutorial</li>
 <li>How to use Social Media to promote your company</li>
 <li>Minute Taking</li>
 <li>Microsoft Excel Tutorial</li>
 <li>MS PowerPoint Tips</li>
 <li>MS Word Tips &amp; Tricks</li>
</ul>
<strong>How will I be assessed?</strong>
<ul>
 <li>At the end of the course learners will take an online multiple-choice question assessment test. This online multiple-choice question test is marked automatically so you will receive an instant grade and know whether you have passed the course.<br>
 &nbsp;</li>
 <li>Upon successful completion of this course, all learners will be awarded a&nbsp;<strong>FREE e-certificate</strong>&nbsp;(PDF format), and can also pay only &pound;19 to receive a printed version of the certificate if they wish.</li>
</ul>
<strong>What Certification am I going to receive?</strong><br>
<br>
Those who successfully pass this course will be awarded a Hotel Receptionist Certificate. Anyone eligible for certification will receive a&nbsp;<strong>FREE e-certificate</strong>&nbsp;with&nbsp;<strong>NO additional cost</strong>.',
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		'external_job_description' => '<p><p> Administration Manager - HR Department (Kuwaiti preferred)</p><p> American International University - Kuwait </p> <br> <p> Reports to:  Director HR &amp; Admin </p> <br> <p> Job Role </p> <br> <p> This position oversees and manages all transactions related to government relations, visas, residencies, PUC approvals, and apartments, transportation, and other logistics for staff members of AIU Kuwait. You will work closely with the HR Team in ensuring efficient employee relations and administration. </p> <br> <p> Key Responsibilities: </p> <br> <ul><br><li> Manage and coordinate transactions with government agencies andministries. </li><br><li> Process and maintain company licenses, permits, and Authorized Signatories. Permits include (Fire, Trade &amp; Industry, Municipality, Labor, Traffic department, Information, Justice, Defense, Customs)</li><br><li> Process and maintain visas for overseas hire and staff residencies, PUC permits, social security registration and cancellation, and insurance. </li><br><li> Coordinate university apartments and arrange transportation for AIU faculty staff members. </li><br><li> Work closely with the HR team on relocation arrangements for overseas hires. </li><br><li> Coordinate with the maintenance team to ensure efficient management of company apartments. </li><br><li> Manage mailbox, telecom, and company lines. </li><br><li> Ensure timely renewals of all company vehicle papers and insurances. </li><br><li> Ensure accurate maintenance of all admin records and files. Create and maintain the admin database and filing system. Keep accurate and timely records of confidential and sensitive documents and reports. </li><br><li> Manage admin related contracts with third parties. </li><br><li> Perform other responsibilities and tasks as required. </li><br></ul> <p> Qualifications: </p> <br> <ol><br><li> Diploma </li><br><li>5-7 years of experience in a similar role </li><br><li> Strong communication skills in Arabic &amp; English (written and spoken). </li><br><li> Accountability, Ownership, and ability to get things done. </li><br><li> Oracle HRMS with particular emphasis on employee records and Payroll process administration </li><br><li> Strong knowledge of Kuwait labor law, PUC, visas, and residencies regulations &amp; procedures. </li><br></ol> <p> About American InternationalUniversity  : </p> <br> <p> AIU is a new institution of higher education in Kuwait with the first student cohort admitted in fall 2019. It is a private, co-educational institution offering undergraduate degrees based on the American model of higher education. Through its educational programs, the College serves the intellectual, cultural, and personal growth of all members of its community. AIU’s offers degree programs in Engineering, Architecture, and Design, and Business Administration where the language of instruction is English. </p> <br> <p> For more information about AIUvisit: </p>#J-18808-Ljbffr',
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