Practice Administrator (Legal Secretary) - Workplace Relations, Employment & Safety (WRES)

Practice Administrator (Legal Secretary) – Workplace Relations, Employment & Safety (WRES)

Practice Administrator (Legal Secretary) – Workplace Relations, Employment & Safety (WRES)

Apply locations Melbourne time type Full time posted on Posted 7 Days Ago job requisition id JR-101735

• Join a top-tier Australian law firm
• Permanent opportunity based in Melbourne
• Provide direct and high-level support to a thriving and collaborative practice group

An exciting opportunity awaits an experienced and confident administrator to work with our high-performing Workplace Relations, Employment & Safety (WRES) Practice Group in Melbourne. The role As an integral part of the team, this role involves providing support to the Partner based in our Melbourne office, and his wider team. As an experienced support professional, you will manage the administrative responsibilities and utilise your expertise in billing processes to ensure seamless support to the practice, within a supportive and collegiate environment. Key responsibilities

• Provide high-level secretarial and administrative support
• Diary management including organising client meetings and facilitating travel arrangements
• Assist with the preparation and processing of pre-bills and accounts on a monthly basis, and client reporting requirements
• File management and handling including opening and closing matters
• Undertaking conflict searches on firm data base and preparing conflict emails
• Attending to accounts enquiries and receiving funds with a focus on professionalism and efficiency
• Manage general accounts, reporting, monthly billing, and expenses
• Team player, willing to step in and assist and take initiative to assist in the smooth operation of the practice

Skills & Experience To excel in this high-level role, you need:

• Proven and distinguished experience in a legal administrative, secretarial role
• Experience in billing processing, ideally with experience using the Aderant Expert system
• A flexible approach with a demonstrable drive to contribute to the business's profound success
• The ability to build and nurture positive relationships with colleagues
• Strong multitasking and prioritization skills, especially in high-pressure situations
• Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail

This position represents a unique opportunity for an accomplished professional to elevate their career in a challenging, rewarding, collegiate and supportive environment. How to Apply? We prefer to work directly with candidates. If you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements; please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Jennifer Sanderson, (07) 3292 7331 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to For more information on Clayton Utz, please visit or follow us on LinkedIn. Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee. #J-18808-Ljbffr