Início Arábia Saudita Visa Processing Specialist

Início Arábia Saudita Visa Processing Specialist

Visa Processing Specialist

Full time na Acuity International no Saudi Arabia
Publicado em February 20, 2025

Detalhes do emprego

Bachelor of Business Administration (Management), MBA/PG Diploma in Business Mgmt Nationality: Any Nationality Vacancy: 1 Vacancy Job Overview Job Summary: The Visa Processing Specialist (VPS) will gather and review documents to ensure accuracy and compliance with visa and passport regulations for the country of Iraq. This position is responsible for maintaining a system that tracks visa eligibility requirements, statuses, expiration dates, and country entry and exit stamps. The VPS will provide information and guidance to the Project Manager (PM) to ensure the Company meets all requirements for employees to travel in and out of the country. Additionally, the VPS will actively support and uphold the Company’s stated vision, mission, and values. Duties and Responsibilities:

  1. Gathers all necessary client documents and identifies potential issues that could delay processing.
  2. Understands visa application requirements, processing times, and eligibility criteria for different visa types.
  3. Accurately completes visa application forms, ensuring all information presented is correct before sending it to the embassy for processing.
  4. Follows up on application statuses, addressing any inquiries from the embassy and advocates for expedited processing when necessary.
  5. Uses expedited visa options to streamline the application process for both single and multiple entry/exit visas for Iraq.
  6. Monitors the status of applications through online systems and provides regular updates to clients.
  7. Arranges, processes, completes, and sends employee blood test documentation to designated medical clinics affiliated with the Ministry of Health.
  8. Identifies and resolves any potential problems that could delay visa processing, such as missing documents or discrepancies.
  9. Maintains and monitors a tracker for employee visa statuses and arranges to have visas renewed before expiration.
  10. Prepares and submits visa purchase order requests with actual visa costs and securing all necessary signatures and approvals to expedite payment.
  11. Archives all relevant visa documents and maintains a record system in accordance with applicable country and company-specific regulations and standard operating procedures.
  12. Ability to prioritize tasks and meet stringent deadlines for clients' urgent visa needs.
  13. Skilled at managing complex paperwork with attention to detail, while maintaining accurate records of current data, processed visas, and relevant information for reporting requirements.
  14. Understands diverse cultural norms and communication styles to interact with embassies in various countries effectively.
  15. Other duties assigned by management.
Qualifications:
  1. General knowledge of HR policies and procedures.
  2. General knowledge of U.S. employment and labor law.
  3. General knowledge of HRIS systems (Workday experience a plus).
  4. Advanced knowledge of visa eligibility requirements and processes.
  5. MBA/MSHRM preferred; BS/BA required. (In certain situations, relevant experience may be accepted in lieu of education).
  6. Demonstrate sensitivity to the needs of clients from various backgrounds and with varying demands.
  7. Possess superior client-service skills, composure and cultural sensitivity when interacting with clients of various cultures.
  8. Minimum of one (1) year of international experience.
  9. Proficient with MS Office Suite.
  10. Possess a valid home of record driver's license.
Physical Requirements and Work Conditions:
  1. Work involves sitting and standing for prolonged periods of time.
  2. May require bending, stooping, and lifting up to 15 lbs.
  3. Good eye and hand coordination is required.
  4. Constant use of sight, speech, hearing, frequent keying and use of computer and common office equipment required.
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