Receptionist/Administration Officer

Receptionist/Administration Officer

Position Number: 0064886 Location: Parkville Role type: Full-time; Continuing Faculty: Medicine, Dentistry and Health Sciences Department: Deanery Salary: UOM 5 – $83,159 - $95,518 p.a. plus 17% super About the Role The Receptionist/Administration Officer serves as the first point of contact for the Deanery, providing friendly and professional front-line services to staff and visitors while ensuring smooth daily office operations. Reporting to the Deanery Administration Manager, this role includes managing enquiries, supporting administrative tasks and projects, maintaining Deanery systems, and assisting with meeting coordination. Success in the role requires strong communication, prioritisation, and organisational skills, along with a positive attitude and keen attention to detail. Your responsibilities will include:

• Meet and greet visitors and manage phone, email, and staff enquiries.
• Interpret and resolve administrative queries efficiently, identifying solutions to problems as they arise.
• Collaborate with the Administration team to provide general and project-specific administrative support, as directed by the Deanery Administration Manager.
• Oversee relevant systems, including room-booking systems, shared resource calendars, and meeting room equipment.
• Assist the Governance Manager with Faculty Executive Committee meetings.

Who We Are Looking For The successful candidate will demonstrate exceptional organisational and communication skills, with the ability to handle confidential information, liaise effectively with stakeholders at all levels, and maintain professionalism in a dynamic environment. They are proactive, detail-oriented, and adaptable, with a strong work ethic, a positive attitude, and the ability to balance competing priorities while working both independently and collaboratively to achieve organisational objectives. You will also have:

• Completion of a diploma qualification and at least 2 years’ subsequent relevant work experience or an equivalent combination of relevant experience and/or education and training.
• Experience in liaising with senior executives and professionals, including handling confidential information, and knowing when to escalate appropriately.
• Ability to work independently and collaboratively with a flexible attitude to work in a multidisciplinary team environment.
• Demonstrated problem-solving skills and a proactive approach to identifying and resolving issues using sound judgement.

Important Information This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. Your New Team – Faculty of Medicine, Dentistry & Health Sciences The Faculty of Medicine, Dentistry and Health Sciences is a diverse faculty renowned for its research excellence, teaching, training, and policy leadership across the breadth of medical, biomedical and health science fields. What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. About the University of Melbourne We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Be Yourself The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. Join Us! If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria

Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at , ensuring that you include the Position Number and the Job Title as the subject. Advertised: 24 Jan 2025 12:05 AM AUS Eastern Daylight Time Applications close: 09 Feb 2025 11:55 PM AUS Eastern Daylight Time #J-18808-Ljbffr