Senior Document Controller

Full time na Hill International no UAE

Publicado em February 15, 2025

Detalhes do emprego

Hill International provides program project and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. General Description of Role and Responsibilities:

Responsible for the timely, accurate, and efficient preparation and management of project documents, helping the project to stay on track.

Primary responsibilities include capturing, creating, managing, controlling, delivering, distributing, preserving, retrieving, and storing/archiving all phases of the clients program/project records and communication.

Ensure that everyone involved in the project follows the Clients document control procedure.

Follow up with the project team and the Client other department team to ensure that the project communications and correspondences are handled on time.

Ensure all aspects of documentation are effectively controlled, captured via Aconex or other EDMS within the client application landscape and communicated as required.

Verify the documents quality (QA check); this includes its format, metadata, consistency, revision status, etc.

Responsible for processing corporate and project-related documents via Aconex/EDMS.

Ensure all projects/programme documents are processed and managed via EDMS/Aconex, including workflows in other digital systems.

Responsible for processing Procurement and change management processes, Contract Request Work, Confirmation, Variation request, etc., via Oracle system and monitor the payments status.

Coordinate with project stakeholders and create project communication matrix and update as needed.

Distribution/circulation of documents as per the approved communication matrix via Aconex/other communication channels as defined.

Maintain project directory and update as needed.

Ensure all the documents are updated on the Central Repository.

Ensure the payment tracker is updated on a regular basis and is available for team use.

Implement and maintain a coordinated and consistent filing system; ensure that all filing is up to date and in accordance with QSE (Quality Safety and Environment) procedures if available.

Establish a system for archiving project documents for future reference and audits and decide on key search string references to be specific (numbering system) to maintain data standardization.

Maintain confidentiality around sensitive documentation and communications.

Utilize document control software and tools for efficient data management and ensure all stakeholders have access to the project data for their use and audit purpose.

Clarify document control queries from the PMC Consultants and contractors.

Coordinate support and communicate with consultants and/or Project document controllers as and when required.

Ensure all documentation complies with industry standards, regulations, and project requirements.

Train team members and project personnel on document control procedures.

Qualifications, Experience, Knowledge, and Skills:

Bachelor's in civil engineering or other Engineering fields.

Required Bachelor's degree (or equivalent) from a reputable University.

Professional work experience of 8-10 years Document Control experience on Aconex with 4 years of experience in the Middle East region.

Demonstrable track record in the delivery of large multifunctional projects.

Good working knowledge in ACONEX Document Management System including workflows.

Excellent knowledge of MS Office (Advanced Excel, PowerPoint, and Word) and software knowledge of SharePoint, Oracle EBS, Iprocurement.

Working knowledge in Oracle Suite is an added advantage.

In-depth knowledge of document control systems and procedures.

Understanding of industry regulations and compliance requirements relevant to real estate projects.

Knowledge of quality control processes to ensure the accuracy and completeness of project documents.

Fluent in English; Arabic is a plus.

Excellent organizational skills to maintain a structured document management system.

Strong communication and interpersonal skills with the ability to collaborate effectively with stakeholders at all levels.

Experience of working in a fast-paced dynamic environment.

Strong attention to detail to ensure accuracy in document management.

Ability to resolve document-related issues and discrepancies.

Effective time management to meet project deadlines and document control requirements.

Well-organized, diligent, proactive, assertive, well-disciplined, and commercially astute.

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Início EAU Senior Document Controller

Início EAU Senior Document Controller

Senior Document Controller

Detalhes do emprego

Apply safely

Hiring company

Hill International

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