Receptionist

Job description About Us: Inspired HR is supporting a client in Calgary in hiring for a Receptionist position. Join our dynamic and fast-paced real estate office, where professionalism meets collaboration. We are committed to providing exceptional service to our clients and creating a positive, efficient work environment for our team. As the first point of contact for our office, the Receptionist plays a vital role in setting the tone for our clients and team members alike. Key Responsibilities: Front Desk Management:

• Greet clients, visitors, and team members with a warm and professional demeanor.
• Answer and direct phone calls promptly and accurately.
• Manage incoming and outgoing mail and packages.

• Schedule and coordinate meetings and appointments.
• Draft and proofread correspondence and emails with impeccable attention to detail.
• Maintain and update basic spreadsheets and office documents.
• Keep the reception area and office spaces tidy and organized.

• Assist team members with administrative tasks and project coordination.
• Support management with executive assistant tasks as required, such as booking travel or preparing meeting materials.

• Provide information and assistance to clients with a friendly and outgoing personality.
• Ensure an excellent client experience by maintaining a professional, approachable attitude.

• Prompt Start Times: Punctuality is essential to this role; a consistent, reliable start time is expected.
• Professional Attire: Business casual dress code is required to maintain a polished and professional appearance.
• Exceptional Communication Skills: Proficient in English, with outstanding written and verbal skills.
• Personality: Outgoing, positive, and approachable, with a natural ability to make clients and team members feel welcome.
• Attention to Detail: Accuracy is critical in all aspects of the role, from scheduling to document preparation.
• Team Player: Comfortable working in a collaborative team environment, sharing responsibilities, and contributing to a supportive culture.
• Technical Skills:
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable learning and using industry-specific software.
• Organizational Skills: Ability to multitask and prioritize in a busy office environment.