Detalhes do emprego
Job Responsibilities:
- Prepare Daily Reports for submission to the Client / Consultant.
- Prepare and ensure timely response of incoming and outgoing Letter Correspondence, Consultant, Vendors, Client/Consultant and Authorities.
- Arrange meetings and prepare minutes for various meetings (Construction Kick-off, Progress Meeting, Operations Managers Meeting, etc.).
- Handle site Petty Cash and conduct periodic reconciliation of Cash-on-Hand against invoices and other documents.
- Coordinate with drivers for transportation arrangements.
- Apply Notice of Absence, Post Absence and Leave Applications for site Staff in the System.
- Request for Documents (Passport, Salary Certificate, etc.) in the System on behalf of site staff.
- Raise and respond to SR - Workmanship issues in the System.
- Ensure that information (like CIR, Manpower Transfer Letter) are communicated to the concerned employee.
- Maintain and monitor the Authority Logs.
- Prepare Authority Fee and Authority Fine in the System.
- Maintain Office Stationery items and accept GIV issued by Storekeeper.
- Update the Outward Registers based on the created Letter Correspondence, Memos, etc.
- Initiate Supplier and Subcontractor Evaluation in the System.
- Maintain and monitor the Project Mobilization Checklist during Mobilization Stage.
- Maintain and monitor the Project Closeout Checklist during Handing-Over Stage.
- Attend to incoming and outgoing calls.
- Update the Contact List regularly (Employee, Subcontractors, etc.).
- Submit weekly and Monthly Reports to the Client / Consultant.
- Prepare, submit and update Confirmation of Verbal Instruction. Upon receipt from Client / Consultant, circulate and update in the System.
- Prepare and submit Request For Information. Upon receipt from Client/Consultant, circulate and update in the System.
- Prepare Prequalification Submittal.
- Coordinate with Subcontractors for submission of document and drawings submittals (Material, MIR, IR, MS, Prequalification, Shop Drawing).
- Handle site admin work in coordination with PM / CM.
- Initiate entry of Annual leave plan in ERP. Circulate correspondences and submittals.
- Notice period
- Expected Salary
- Secretary/Document Controller: 5 years (Required)
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