Administration Support - Clerical Officer Grade IV

LAOIS SERVICES CLERICAL OFFICER GRADE IV 6 month fixed term contract (17.5 hours per week) Office based in Portlaoise. Informal Enquiries: Liz Murphy (Area Director – Laois Services) 087 2452756 Who are we: The Muiriosa Foundation is a Section 38 voluntary health organisation providing services to people with intellectual disabilities, and Autistic people with co-occurring intellectual disabilities. We are publicly funded by the Department of Health, through the HSE. The Muiriosa Foundation employs 1500 staff and provides residential and day opportunities to over 500 individuals. We provide as advisory service to a further 300 people with intellectual disabilities and their families. Description: We are seeking to recruit a highly motivated Administrative Assistant Grade IV. The successful candidate will assist and support Management. The office is based in Portlaoise. Requirements:

• Recognised relevant third level or post leaving certificate qualification
• No less than three years’ previous experience in a similar post** (preferably of a kind that would help contribute in a meaningful way to the post in question) at a grade not less than a clerical officer, or equivalent
• Excellent MS Office skills to include WORD, Excel and Microsoft Teams
• Excellent communication and interpersonal skills including the ability to present information in a clear and concise manner
• Excellent planning and organisational skills including using computer technology efficiently
• Ability to organise meetings and take minutes for circulation
• Excellent administration/organisational skills with the ability to set up systems and maintain them
• Strong ability to use Core Portal and Core BI (or similar time and attendance system) – Rosters, Recording Absence and Leave, Running Reports
• Strong problem solving and evaluation skills
• A high level of initiative, good judgement and flexibility
• Strong writing skills and the ability to meet deadlines
• Good numeric and IT skills, including good knowledge of Word, Excel, PowerPoint
• The ability to work on a varied range of projects
• Ability to prepare and present well laid out documents, including presentations to management and other committee meetings
• Processing timesheets and travel claims, preparation of reports, raising purchase order requisitions and general administrative support