Offshore Resource Planner

Job Description Functional Job Description – Offshore Resource Planner Reports to: Resources and Operations Support Manager Supervised by: Planning Team Leader

1. Basic Function

2. Primary Duties and Responsibilities

2.1 Operational Support

• Responsible for forward planning (up to 6 months) of field teams.
• Provisionally select field teams in cooperation with direct supervisor.
• Liaise with Project Managers regarding Crew Lists and Personnel Documentation.
• Liaise with other internal departments (Workshop, Client Deliverables, or Project Delivery) on any project resource requirements.
• Source personnel from other Fugro entities or third-party suppliers as required for projects.
• Maintain tracking and utilization of personnel.
• Ensure all personnel travel requirements and logistics are in date and in place for project travel including journey management plans.
• Liaise timeously and effectively with offshore personnel regarding crew changes, next trip, scheduling, and forward planning.
• Able to be objective: unbiased and impartial conduct with staff.
• Strong interpersonal skills, especially with respect to verbal communication.
• Undertake any other duties as required by the Resources & Operations Support Manager and/or Operations Coordinator.

2.2 Financial

• Create and manage the required purchase orders for intercompany or contractor staff used, and any personal logistics needed on projects.
• Assist with providing input for department or project budgeting purposes within the area of authority.

2.3 Personnel

• Advise supervisor on any personnel resource requirements.
• Check offshore personnel monthly work reports.
• Keep offshore personnel utilization sheets accurate and up to date.

2.4 Administration

• Maintain the Tracking Register for all Personnel, Travel, and Compliance Documentation.
• Assist with the ongoing maintenance of general operations support administration.
• Create the required purchase orders for all planning requirements (e.g. Training, Travel, Visas, Compliance Documentation).

2.5 Specific Additional Duties

• Collaborate regularly with peers at sister entities within the Europe/Africa region and globally to facilitate skills transfer or address staff shortages.
• Be available for temporary substitution of other positions in the company, locally or internationally, when applicable.
• Actively participate in adherence to and improvement of the company Management System on Quality and HSE related issues.
• Ensure Company business style is adhered to.

3. Principal Working Relationships

• Resources and Operations Support Manager: Line Manager
• Operations Coordinator: Supervisor
• Travel Coordinator/service desk: close communication to ensure supplier performance is maintained.
• Commercial: regular communication or input on personnel costs for projects.
• Project Managers: regular communication to ensure field teams suit the project requirements.
• Offshore personnel: ensure timely and appropriate communication on all planning related issues and ensure work reports are submitted timely.
• Finance department: for all personnel related invoicing.

4. Education and Experience Requirements

• Qualification in maritime crew planning, Project Administration, or equivalent experience.
• Good knowledge of the English language (verbal & written).
• Adaptable to ad hoc changes in personnel planning and changes in priorities.
• Unbiased and impartial conduct with staff.
• Strong interpersonal skills, especially with respect to English verbal communication.
• Conversant with Microsoft Office Suite software & Project.
• Have a valid driver’s license.