Cluster accounts payable & income auditor

Job Description Main Duties/ Responsibilities

• Ensure that all purchases/services are accounted and systematically documented, and all payments are settled, according to Hotel Policies & Procedures.
• Revenue control and revenue reporting.

• Financial Controller - regarding reporting of current status of payables ledger.
• Purchasing Officer to resolve problems pertaining to purchases and purchase orders.
• Storekeeper and Receiver - to resolve any problems concerning returned items, Credit Notes, etc.
• Possess ability to deal effectively with all levels of management within the hotel and to accomplish objectives through personal relationships in areas where little formal authority exists.
• Night Auditor - concerning revenue related matters and general information on the entire Hotel's operation.
• Guest Service Agents - concerning room revenue and statistical data related matters.
• General Accountant / Financial Controller - for instructions and general guidance.
• Rooms Division Manager / Financial Controller / Outlet Operations Manager / Sales Manager - for advance information.
• Food & Beverage Controller - for POS related matters.

• Check receiving report received for the day and cross-check invoices against Purchase Orders.
• Check authorized signatories in the invoices.
• Check total amount of Receiving report against the total amount of invoices received.
• Post each invoice to its respective supplier accounts.
• Post as per batch, e.g., food items to Food Inventory Account etc.
• Take printout after every posting for future reference.
• Prepare cheques for payment.
• Prepare payment for foreign suppliers/travel agency commission.
• Ensure that all payments are posted and allocated on a timely basis.
• Audit all revenue transactions of the hotel, and record them according to ACCOR's policy and procedures.
• Compare income data and post General Cashier's report consistently, and update the General Ledger.
• Audit all revenue transactions for accuracy, and ensure PMS Trial Balance tallies.
• Produce management reports as required on a timely basis.
• Review the Night Auditor's logbook, and bring matters of importance to the General Accountant's attention immediately.

• Prepare supplier's age analysis at the closing of the month.
• Ensure that all TA commissions are paid as per policy.
• Attend monthly meetings and provide and suggest policy and procedure improvements.
• Ensure that confidential records and other confidential information is properly safeguarded and is not removed from the office.

• Hotels
• Hospitality

• Accounts
• Taxation
• Audit
• Company Secretary

• Cluster Accounts Payable & Income Auditor