Personal Assistant to Managing Director
Detalhes do emprego
Job Title: Personal Assistant to MD Experience: 3+ Years Department: HR & Admin Travel Required: Yes Location: Ahmedabad Company: Loxim Industries Ltd. Industry: Dyes / Polymers / Pharma Reports To: Managing Director Company Overview: Since our inception in 1977, LOXIM has been combining the power of chemistry with strategic business acumen to create innovative products for a global market. We have continually evolved and expanded in both scale and industry focus. From high-performance Dyes and Engineering Plastics to APIs, Intermediates, KSM, and CMO/CDMO Capabilities in the Pharmaceuticals industry, our diverse product range creates infinite possibilities for our stakeholders worldwide. We are headquartered in India, and our offices are strategically located in the USA, Singapore and Germany to ensure efficient service to our customers worldwide. Position Overview: We are seeking an Organized, Proactive, self motivated and details oriented candidate who would perform the role of Personal Assistant to Managing Director. The candidate would provide personalized secretarial and administrative support in a well-organized and timely manner. Candidate will work on a one-to-one basis on a variety of tasks related to MD's working life and communication. Key Responsibilities:
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Effectively managing the MD’s schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MD’s time.
- Acting as a primary point of contact between the MD and internal/external parties.
- Handling confidential information with discretion and maintaining organized records.
- Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.
- Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning.
- Assisting the MD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.
- Organizing and coordinating company events, conferences, or other functions that involve the MD’s participation.
- Must have excellent written and verbal communication skills.
- Diary management – outlook experience essential.
- Organizing visas.
- Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary.
- Up-to-date with the latest office gadgets and applications.
- Reconciling monthly expenses.
- Must be versed with Web research for timely presentation of data sought.
- BSc/ Bcom / BBA / MBA / Hospitality & Travel Management
- Microsoft Excel
- Microsoft Word
- Microsoft Presentation
- Web Research
- Travel Management & Bookings
- Time Management
- Attention to Details
- Resourcefulness
- Be part of a globally recognized company known for its commitment to innovation and excellence.
- Work in a dynamic environment that encourages growth and continuous learning.
- Collaborate with a team of experts and leverage your skills to drive meaningful change.
Apply safely
To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.
