Legal Secretary

Responsibilities

• Manage and maintain attorneys' schedules, appointments, and travel arrangements.
• Manage all aspects of document preparation and management, including drafting, proofreading, editing, copying, and filing/e-filing of legal documents.
• Coordinate and schedule hearings, depositions, meditations, and other meetings.
• Maintain strict confidentiality of sensitive information, in line with firm policy and legal regulations.
• Deliver exceptional customer service, handling client inquiries and requests promptly and professionally.
• Perform transcription and data entry tasks accurately and efficiently.
• Utilize legal terminology knowledge in preparing and managing legal documents and correspondence.
• Conduct administrative duties such as faxing, filing, and maintaining office supplies.
• Utilize document management systems such as Coyote and Worldox effectively.
• Assist with insurance defense cases and other legal assignments as required.

• Minimum of 3 years of experience as a legal secretary or similar role in a law firm or legal department.
• Proficiency in document management, client relations, and office administration.
• Excellent communication and customer service skills, with the ability to handle client relations professionally.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks in a fast-paced environment.
• High level of attention to detail and accuracy in all work.
• Proficiency in transcription and data entry.
• Proficient typing skills and extensive experience with file management and document preparation.
• Familiarity with legal terminology and insurance defense.
• Experience in scheduling depositions, mediations, and hearings.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in using office equipment such as fax machines and document management systems, including Coyote and Worldox.
• Strong proofreading skills and the ability to spot errors in legal documents.
• Experience in the legal industry is a must, preferably in a law firm setting.