office Administrative Assistant

Department: Principals Office (40000557) The Administrative Assistant is responsible for providing the following:

• Smooth running of the printing machines in the Reprographic Department.
• Relief Administrative support at Reception Centre/Principal/Head of Sections and school in general.

KEY RESULT AREAS/RESPONSIBILITIES

• Assist and print all non-examination materials such as letters to parents, flyers, leaflets, and staple them accordingly.
• Assist the Examinations Secretary in typing/keying in all data for registration of all candidates for public examinations held in school.
• Record all worksheets, teaching materials, and documents before/after printing that are sent in for photocopying.
• Prepare the final summary of data keyed in and forward the relevant information to the respective head concerned.
• Check, monitor, and request for the stock of printing materials, papers, and cartridges required in the photocopying and printing process.
• Assist in photocopying documents as needed by both Academic and Non-Academic staff.
• Provide relief to the Receptionist when on leave (Medical, Annual, Emergency, etc.) and assist in handling incoming and outgoing telephone calls.
• Provide relief in the Section Offices to cover Admin Assistants as required.
• Carry out any other duties/instructions as required by the Principal, Office Assistant Manager, or Head of Section from time to time.
• Assist in the coordination of school activities and functions whenever necessary.
• Attend to visitors/parents when needed.
• Assist in recording all incoming mails and distributing them to the relevant departments.