Preschool Administrative Assistant [1028]

Working Location:

1. TCK @ Telok Blangah
2. Head office @Balestier – Preschool events

• Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
• Working day: Mon - Fri
• Salary : $2500 - $3200

1. Administrative Support :Manage the preschool’s correspondence, including emails, phone calls, and postal mail. Maintain accurate records and filing systems for student and staff information.
2. Coordination :Schedule and organize meetings or events, including parent-teacher meetings. Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting :Handle enrollment documentation and maintain student records. Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks :Process invoices, payments, and petty cash claims. Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service :Address queries from parents, staff, and visitors professionally. Support the school in fostering positive relationships with parents.
6. Compliance :Ensure adherence to the regulatory guidelines and policies of the preschool. Assist in preparing documents for audits or inspections.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.