Administrative Assistant

Job Description

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Job Requirements

• English language proficiency
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) 
• Proven experience as an Administrative Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus